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Job Title
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Job Family
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Job Code
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Job Exempt
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Property & Evidence Administrator - C
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Non_Bargaining
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XPEA
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Y
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Pay Grade
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Pay Rate Type
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Minimum
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Midpoint
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Maximum
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NB114
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Salary
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$40.98
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$52.25
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$63.51
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JOB DESCRIPTION
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The Property & Evidence Administrator is responsible for managing highly sensitive and legally critical processes within the Property & Evidence unit to ensure compliance with legal requirements, accreditation standards and departmental policies. This classification has direct oversight of gun files, currency deposits, firearm mailing, property purging process and 24/7 On-Call biohazard room coverage. This position provides direct supervision and managerial oversight of the Property and Evidence Supervisors and their teams. Work is performed under the general direction of the Police Support Services Manager and is evaluated based on project outcomes, reports submitted, and overall effectiveness. Minimum Qualifications:
Bachelors' Degree in Business Administration, Public Administration, Criminal Justice or related field, plus three (3) years experience in administering programs as it relates to property control or materials management, preferably in the area of police property and evidence, or an equivalent combination of education, training, and experience. Valid Florida Driver's License required. Must pass police background check which includes polygraph.
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RESPONSIBILITIES
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Examples of Work Performed
Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.
Review of all gun files prior to release.
Cross-verification of related cases on the State Attorney's Office Management system and Clerk of Courts website to ensure no open cases exist.
Receive and review deposit memos from the Legal Advisor's Office.
Verify case data and settlement amounts with P&E records.
Coordinate and witness money counting with the OPD Fiscal team.
Oversee packaging and scheduling of currency pickup with the City's armored transport vendor.
Close out money cases in LERMS post-collection.
Coordinate shipping of firearms to licensed gun shops or police agencies.
Accompany P&E staff to FedEx for shipment with proper documentation.
Ensure LERMS records reflect shipment authorization and tracking details.
Finalize and close out firearm-related cases in LERMS.
Approve purge requests in LERMS after verifying officer authorization and the absence of holds.
Audit all unclaimed Personal and Found Property money.
Review inventory of firearms marked for disposal.
Review and validate officer authorizations for all drug evidence.
Provide around-the-clock support for alarms and emergencies related to the P&E biohazard room.
Coordinate response with on-call staff and assist with alarm disarmament procedures.
Performs other duties as assigned.
Knowledge, Skills & Abilities
Thorough knowledge and understanding of state and federal statutes governing the release of property and evidence.
Knowledge of OPD Property & Evidence Procedures, Police Records Procedures, OPD Policies & Procedures, and City Policies & Procedures.
Possess good organizational skills for use in assignment of personnel and inventory space usage.
Ability to effectively communicate orally and in writing.
Ability to plan, assign, supervise, and evaluate work of subordinates.
Ability to establish and maintain effective relationships with employees, other departments/bureaus and the general public.
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