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Job Title   Job Family   Job Code   Job Exempt
FPR Grants Manager   Non_Bargaining   XARM8   Y
 
        Pay Grade   Pay Rate Type   Minimum   Midpoint   Maximum
        NB112   Salary   $34.16   $43.57   $52.98
 
 
JOB DESCRIPTION
 

Performs professional, technical and supervisory work at an advanced level involving the responsibility for general management and oversight of the FPR and City’s grant management function for externally and internal funded grants and other types of financial assistance. Work requires considerable independent professional judgment and initiative in resolving problems based on comprehensive knowledge of city policies and various grant program regulations.

Minimum Qualifications:

Bachelor’s Degree in Business or Public Administration, Nonprofit Management, Finance, Communications, Social Science, or related field; plus three (3) years of management experience in grant management, consulting, government, business, social services, or related fields, to include supervisory/management experience in grant-funded programs or projects, budgeting, training, program development, project management, program evaluation; or an equivalent combination of education, training, and experience; to include at least two (2) years experience writing grant proposals and managing federal and state grants. Microsoft Word, Excel, and PowerPoint software experience required. Prior experience monitoring grants compliance within a government agency preferred. 
 
RESPONSIBILITIES
 
EXAMPLES OF WORK PERFORMED:
Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.
Read and understand the grant terms and reporting requirements for all grants awarded to the Families, Parks, and Recreation (FPR) Department.

Summarize key reporting dates and responsibilities for each grant and communicate information required to the division/s responsible for obtaining the data.

Work closely with the Fiscal Division to monitor spending on grant projects to ensure that all expenditures are allowed under the grant and are aligned with the grant budget.

Establish/maintain a naming convention and electronic filing system for all documents to be submitted on the correct internal drive to be easily located and uploaded to grantors contractual electric system.

Compile and submit all documentation needed to draw down grant funds.

Facilitate monthly meetings with the program managers and Fiscal Division to exchange information on spending, project timeline, and any issues/roadblocks encountered.

Report the results of the monthly project meetings to the executive team.

Establish and maintain a good working relationship with key personnel at the granting agencies.

Follow and enforce all company internal controls to ensure financial integrity and grant and audit compliance, working closely with the Fiscal Division within FPR.

Provide all grant related support for the annual financial and audits.

Maintain user confidence and protect operations by keeping information confidential.

Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, benchmarking state-of-the-art practices, participating in professional societies.


KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of internal control procedures, policies, and operation methods.

Skilled in grant prospect research, writing and proposal development and grants management.

Skilled in grant administration, team building, facilitation, chairing and facilitating meetings and committees.

Skilled in the development of training materials and workshops, and for delivering training on a variety of topics relevant to grant management.

Skilled in public speaking, making presentations, conducting workshops, and presenting ideas clearly and concisely in writing and/or verbally

Ability to research, analyze, interpret and write factual data necessary to render opinions, decisions, and direction for grants and other types of financial assistance.

Ability to develop and maintain grant management systems and related policies and procedures.

Ability to prioritize work under tight deadlines.

Ability to interpret grant agreements and national policy requirements.

Ability to work independently and display initiative in timely performance of assigned duties.

Ability to establish and maintain effective working relationships with staff, outside agencies, vendors, and the public as necessitated by the work.

Ability to operate a personal computer, software programs and databases.