Job Title

Job Family

Job Code

Job Exempt

Right of Way and Archives Manager

Non_Bargaining

ROWA1

Pay Grade

Pay Rate Type

Minimum

Midpoint

Maximum

NB110

Salary

$27.95

$35.65

$43.34

Job Description

This position is responsible for managing the right-of-way of the City of Orlando in coordination with the City Surveyor and City Engineer. In addition, the position is required to manage the records of the Public Works Department that contains right-of-way maps, deeds, as-built surveys, and other documents in the engineering records room. This includes the fulfillment of public records requests and the acceptance or transfer of rights-of-way.

Minimum Qualifications:

Bachelor's Degree in Business Administration, Management or related field and three (3) years; right-of-way management and archiving/documentation expertise or an equivalent combination of education and experience. Valid FL Driver's License required.

Responsibilities

EXAMPLES OF WORK PERFORMED:
Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.

Researches documents of maintenance responsibilities and is responsible for approving or denying right-of-way transfers, conveyances, and acquisitions for incorporation into the City’s right-of-way system.

Tracks and maintains the rights-of-way and easements that are part of the system; keeps accurate records of such maintenance; works with the Streets Maintenance Section for incorporation of that data; and works with the Geospatial Data Manager on the inclusion of data within the Public Works GIS data set for analysis.

Works with the City Surveyor on the platting process and reviews plats as they pertain to rights-of-way and easements that are being dedicated to the City. Also, reviews all vacation or abandonment requests and documents before any right-of-way or easement is released by City Council action or via replat in concern to paper streets.

Reviews plats and right-of-way transfer agreements; checks to see what responsibilities the City will be taking; and what responsibilities will be released by the conveyance of right-of-way by the City to another agency or to a private entity.

Manages the right-of-way review process for the acceptance of right-of-way via right-of-way transfers, deeds plats, and other conveyances; archives those documents; and signs the creating instruments for integration into the City roadway network.

Responds to inquiries of responsibility for maintenance obligations; tracks the maintenance of right-of-way so the current maintained state of right-of-way is known including paving, mowing, and replacement.

Manages the activities of the Records Specialist who files the supporting files for right-of-way maps, plats, right-of-way transfer agreements, encroachment agreements, maintenance agreements, right-of-way encroachment agreements, brick paver agreements, and other records.

Performs right-of-way mapping and right-of-way GIS records. Works to identify rights-of-way or roadways that do not have a clear document, creating the rights-of-way that need to be mapped or included in a maintenance plat.

Works with Public Works GIS Manager to ensure that rights-of-way and easements are properly mapped in the City’s GIS database and mapping systems so reviewers, project managers, and other applicable staff can use the information for decision-making on project and development review or to deal with maintenance complaints.

Performs other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of automated records and information systems, principles and practices.

Knowledge of current laws and regulations and City policy pertaining to record management and public records requests.

Knowledge of Florida Statutes, laws, and regulations governing records management and retention

Skilled in research and data collection.

Skilled in the use of computers, scanning equipment, office equipment, and maintenance machinery.

Ability to maintain the confidentiality of sensitive data.

Ability to communicate effectively both orally and in writing.

Ability to assign, review, and evaluate the work of others.

Ability to plan, coordinate, and organize various activities including micrographic, records storage, retrieval
and/or destruction for City records, and processing public records requests.

Ability to analyze problems, and to plan and develop alternatives and solutions.

Ability to maintain records and prepare reports.

Ability to locate information by research.

Ability to work independently or in a team setting.

Ability to operate a computer and various applications.

Ability to establish and maintain effective working relationships with City staff and requesters of information.