Job Title

Job Family

Job Code

Job Exempt

Procurement Supervisor

Seiu_Supervisory

PSUP01

Pay Grade

Pay Rate Type

Minimum

Midpoint

Maximum

S09

Salary

$34.34

$45.50

$56.66

Job Description

Performs managerial and technical work in support of the procurement and contract staff and the Chief Procurement Officer (CPO). Exercises considerable independent judgment when supervising employees, managing the daily process, negotiating contracts, and applying city code, policies, procedures, and federal and state law. Applies the principles of accountability, ethics, impartiality, professionalism, service, and transparency in procurement. Provides direct supervision of procurement staff (goods, services, construction, and/or professional services) and manages day-to-day operations to ensure effective and consistent workflow. Develops and manages complex solicitations and re/post-award functions for a variety of contracts. Work is performed under the direction of the CPO. Performance is reviewed through periodic conferences, observations, and analysis of results, reports, and recommendations.

Minimum Qualifications:

Bachelor's Degree in Business Administration, Public Administration, or a related business field and four (4) years progressively responsible experience in the procurement and contracting of goods, services, construction, and/or professional services, to include at least two (2) years supervisory, team lead, or large project management experience and two (2) years experience in governmental procurement; or an equivalent combination of education, training, and experience. Must hold at least one (1) industry standard procurement certification, such as NIGP-CPP (NIGP Certified Procurement Professional), CPPB (Certified Public Purchasing Buyer), CPPO (Certified Public Purchasing Officer), CPM (Certified Purchasing Manager), AAP (Accredited Purchasing Practitioner), or CPSM (Certified Professional in Supply Management).

Responsibilities

EXAMPLES OF WORK PERFORMED:

Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.

Provides direct supervision, support, assigns and distributes work, coordinates and reviews work for accuracy and completeness of assigned technical and support staff.

Trains new and existing staff members in soliciting, contract administration techniques and methodologies, orients staff with appropriate polices, regulations and procedures, and ensures that work conforms to standards.

Makes hire/termination recommendations.

Trains, motivates, identifies and resolves issues and conflicts appropriately.

Establishes performance standards, initiates performance appraisals, and administers disciplinary action.

Proactively manages and tracks the progress of solicitations, contracts and related activities within assigned area.

Oversees the solicitation process, conferences, and award recommendations.

Conducts studies, market research, and analyses as required.

Resolves problems encountered during daily operations and determines standards for problem resolution.

Reviews solicitations and associated contract documents within assigned area to ensure the accuracy and soundness of essential legal and procurement requirements and practices.

Directly leads and manages the procurement process for large, complex and/or unique solicitations, projects and special assignments.

Assists with the development of contracts, special clauses, terms and conditions.

Assists in the determination of the appropriate acquisition strategy for various types of procurements.

Prepare and review Council agenda items.

Monitors and evaluates contractor performance. Prepares appropriate responses concerning contractor disputes.

Coordinates supplier training workshops.

Develops training programs for internal customers relating to procurement practices, policy and procedures.

Meets with internal and external customers to provide expert guidance and direction.

Provides technical assistance to City officials, employees and representatives of other agencies.

Assists to ensure the emergency management plan is up-to-date.

Serves as essential personnel in the event of an emergency or disaster.

Assists in the development and implementation of new policies and directives.

Ensures departments and staff are in compliance with the Procurement Code, policies and procedures.

Maintains sufficient procurement expertise to recommend improvements to streamline business processes and to increase efficiency.

Ensures legal and regulatory compliance which affect federal and state grants.

Assists in annual operating budget development and monitors purchases and expenditures.

Represents and attends meetings on behalf of the CPO.

Provides assistance to the CPO relating to research and special projects, as well as the management of the division’s units, as required.

Provides timely statistical and informational reporting.

Performs other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Considerable knowledge of principles and practices of procurement and contract administration.

Knowledge of the principles and practices of local government processes and financial system.

Considerable knowledge of Florida’s Government in the Sunshine, Florida Public Records Act,
as well as other applicable laws specific to government procurement.

Knowledge and skills of dispute resolution and negotiation strategies.

Knowledge of math, algebra, geometry, calculus, statistics, and their applications.

Knowledge of management principles and practices to effectively lead, motivate and challenge
employees.

Skilled in motivating, supporting, developing, and directing the work of staff.

Skilled in the use of a personal computer, preparation of reports and identify market trends.

Ability to perform analytical work carefully and accurately.

Ability to develop, process, and evaluate technical and complex solicitations and contracts.

Ability to develop and document processes and procedures.

Ability to apply integrity, judgment, and strong analytical and communication skills in a management role.

Ability to be diplomatic, a team player, and maintain effective working relationships with City officials, employees, and external customers.

Ability to coordinate work and effectively allocate resources among staff and prioritize work under tight deadlines.

Ability to apply technical skills as it relates to various types of computer software.

Ability to work independently with minimal guidance and as part of a team.

Skilled in interpersonal communication including using tact, diplomacy, and flexibility to work effectively with procurement staff, internal customers and suppliers.