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Job Title   Job Family   Job Code   Job Exempt
Housing Assistant Director   Appointed_Officials   ME411   Y
 
        Pay Grade   Pay Rate Type   Minimum   Midpoint   Maximum
        NB119   Salary   $53.59   $70.38   $87.16
 
 
JOB DESCRIPTION
 

Performs professional administrative work directing and coordinating the functions of the Housing program, which encourages the maintenance and preservation of existing homes and the development of new affordable housing opportunities for residents. Supervises staff supporting the City of Orlando housing programs, including rehabilitation, inspection, and loan administration. Work involves governing the administration of the federal, state, and local funds for housing activities and developing and evaluating policies and procedures in accordance with complex federal and state regulations, rules, and policies. Work requires initiative and independent judgment. Work reviewed by the Housing Department Director through conferences and evaluation of results achieved.

Minimum Qualifications:
Bachelor’s Degree in Economics, Public Administration, Business Administration, or related field and five (5) years of experience implementing housing programs, including three (3) years of supervisory experience; or an equivalent combination of related training and experience. Valid Florida Driver's License required. Graduate Degree in related field desired. Certification as a Community Development Block Grant Administrator desired.
 
RESPONSIBILITIES
 
EXAMPLES OF WORK PERFORMED:

Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.

Assumes a leadership role in the management of the department. Administers and implements the Department Director’s policy decisions and directives to Program managers and staff

Reviews, authorizes, and initiates personnel actions such as selections, promotions, transfers and demotions; reviews disciplinary actions based on documentation and input from supervisors to ensure consistency in administering disciplinary actions. Develops solutions and responses to personnel issues

Manages and coordinates departmental administrative matters for the Director. Develops, revises and/or coordinates the revision process for Housing department policies and procedures related to grant administration and Housing programs

Consults with and advises employees, managers, outside agencies and the general public regarding department/City policies and procedures. Monitors Departmental personnel practices for consistency and compliance with City and Housing Department policy

Assists staff in resolving operational problems or non-routine matters

Manages the Department’s financial operations (General Funds and Grant Funds). Oversees the development and implementation of the department’s operating and capital budgets. Monitors revenues and expenditures and reallocates funding to accomplish objectives. Monitors the Integrated Distribution Information System (IDIS) tracking system for HUD funded programs to effectively coordinate the various financial aspects of the grants. Prepares monthly/quarterly/annual reports related to the department performance, functions and goals

Supervises Program managers responsible for the receipt, allocation, expenditure, evaluation, reporting and the financial management of the Community Development Block Grant (CDBG), HOME,  Housing Opportunities for Persons with AIDS (HOPWA), Emergency Solutions Grant (ESG), other HUD-funded programs, and State Housing Initiatives Partnership (SHIP) Program. Ensures compliance with all federal, state, and local regulations

Provides in-service and professional training opportunities to staff; makes recommendations on housing related issues in the Growth Management Plan and the Consolidated Plan

Initiates land development projects for low-cost housing which include activities such as acquisition, zoning, site planning, housing design, unit construction; coordinates financial packaging for such projects

Determines feasibility of rehabilitation activities; conducts inspections of proposed housing sites; reviews bids submitted by contractors; receives and resolves construction warranty claims; approves reimbursement/payments to contractors

Supervises Program managers who review housing assistance applications; reviews appeals of denied emergency and substantial rehabilitation applications

Coordinates program activities with those of other City departments, public and private organizations

Administers critical State and Federal grant programs and any additional funding grant programs; coordinates the annual application process for grants and ensures required documents are provided to implement housing activities

Monitors the preparation of the 5-year Consolidated Plan, Annual Action Plan, CAPER, Local Housing Assistance Plan; prepares other monthly project monitoring and tracking reports

Meets with private agencies/businesses and contractors, attends meetings of local officials, citizen advisory organizations and professional organizations that are related to ongoing projects

Manages special projects to identify and resolve issues related to the Department.  Conducts research, analyzes and evaluates existing grant programs, practices and procedures, and recommends strategies for improvements as needed to better address community needs

Makes recommendations to Mayor and Council regarding pursuance of housing projects; makes presentations to City Council and the public; prepares resolutions for City Council; conducts citizen participation meetings

Serves as the Director’s designee on various committees; serves as liaison with other departments and outside agencies

Performs other duties as assigned to facilitate the Department’s efficiency and effectiveness


KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of administration and operation to include funding, reporting and eligible activity requirements of local, state, and federal housing programs

Knowledge of Federal Housing Regulations, minimum housing standards, local ordinances and City policies and procedures

Knowledge of the HUD regulations governing the Community Development Block Grant Administration, the Sadowski Housing Act, and Cranston-Gonzalez Affordable Housing Act

Knowledge of the organization and operation of City departments

Knowledge of accounting principles and practices, budget preparation, statistical concepts, and research methods and evaluation techniques

Knowledge of performance measurements and their development and applications

Knowledge of database, spreadsheets, graphics, word processing, statistical analysis, and publishing software

Knowledge of construction and lending practices

Skilled in the operation of IDIS, DRGR, ZoomGrants, word processing, spreadsheets, presentations, and mapping software systems

Ability to establish and maintain effective working relationships with private and public agencies, builders and developers, investors, subordinates, managers, officials, and the general public

Ability to analyze facts and exercise sound judgement and arrive at valid conclusions

Ability to plan, direct and coordinate a wide variety of special projects

Ability to detect errors and make corrections in budget documents, reports and written correspondence, etc.

Ability to direct the compilation of documentation in support of report findings and recommendations, and to communicate them in a clear, concise and objective manner

Ability to develop long-term plans and programs and to evaluate work accomplishments

Ability to comprehend, analyze and evaluate situations, organizations, contracts, and systems and recommend modifications and improvements

Ability to effectively plan, assign and review the work of subordinate employees

Ability to organize and communicate ideas, verbally and in writing

Ability to speak effectively in front of large groups of people