Job Title

Job Family

Job Code

Job Exempt

Human Resources Records Coordinator

Seiu_White_Collar

HRRC1

Pay Grade

Pay Rate Type

Minimum

Midpoint

Maximum

S16

Hourly

$22.61

$28.83

$35.05

Job Description

Performs complex technical, clerical, and administrative assignments in the Human Resources Division. Primary responsibilities include the processing of all new hires, responding to public records requests, completing employment verifications, verifying identity and eligibility for employment through E-Verify, document scanning, and distributing I.D. badges and parking access cards. Work is performed under the general direction of the Records Supervisor.

Minimum Qualifications:

Associate's Degree with coursework in Human Resources Management, Business, Public Administration, or related field and at least two (2) years human resources, administrative office, or direct customer service/client-facing experience; or an equivalent combination of education and experience. Must type 30 CWPM and be proficient in using computers, Microsoft Word, Microsoft Outlook, and Microsoft Excel. Finalist may be required to pass proficiency exams. Must have general knowledge of policies and procedures, records retention law, and public records statutes. HRIS experience desired. Workday experience preferred.

Responsibilities

EXAMPLES OF WORK PERFORMED:

Processes onboarding of all new hires, which includes record entry in Workday, issuance of ID/building access badges, parking access when applicable, and schedules for employee orientation.

Completes written and oral employee verifications, completes (United States Citizenship and Immigration Services) USCIS form I-9, verifies authenticity of all unexpired documents.

Submits reports to Florida Division of Taxation New Hire Report Notification.

Completes mailing addresses and Legal name changes with the appropriate supporting documents (marriage certificate, court orders, separation order etc.)

Establishes and maintains electronic document of retention files, scan employee personnel files and documents into imaging system.

Upload and update contract renewals to worker documents in Workday

Maintains electronic document for I D badge distribution for volunteers and contractors, processes ID badge terminations in Workday.

Prepare documents in response to Public Records Request to meet established deadlines. Task includes redacting, copying, and submitting documents in Next Request or to the appropriate requestor.

Composes correspondences for employee verification’s (written and verbal).

Responds to all customer phone, email, and questions in timely manner, assist with walk ins to view personnel files or ID/Access Cards.

Performs other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of Federal, State and Local Employment laws, including Florida Public Record laws.

Knowledge of Policies, Procedures, Civil Service Rules and Regulations, and Union Contracts.

Skilled in the use of HRIS and Microsoft business applications.

Ability to analyze data, perform research and resolve discrepancies.

Ability to operate a personal computer for extended periods of time.

Ability to interpret policies, procedures, and contracts and provide accurate information.

Ability to establish and maintain effective working relationships with employees and the public.

Ability to work independently, plan work schedules, meet deadlines, and handle confidential and sensitive material.

Ability to effectively communicate orally and in writing.