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Job Title
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Job Family
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Job Code
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Job Exempt
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OBFS Program Manager
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Non_Bargaining
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FPM2
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Y
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Pay Grade
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Pay Rate Type
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Minimum
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Midpoint
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Maximum
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NB113
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Salary
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$37.42
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$47.71
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$57.99
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JOB DESCRIPTION
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The Program Manager for the Office of Business and Financial Services performs administrative and professional work in managing daily operations and overseeing a wide range of projects across the department. This role is responsible for planning, directing, and coordinating activities to ensure projects are completed within prescribed timelines and funding parameters. The Program Manager works under the general direction of the Chief Financial Officer and is reviewed periodically through meetings and reports. Minimum Qualifications Bachelor’s degree in Public Administration, Business Administration, Education, Communications, English or a related field and 3 years of experience in program management, preferably within a government or large organization to include one (1) year of supervisory experience; or an equivalent combination of education, training, and experience. Valid Florida Driver's License required.
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RESPONSIBILITIES
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Examples of Work Performed
Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.
Coordinate and manage a multitude of projects across various programs within the Office of Business and Financial Services, (“OBFS”), between OBFS and other City Departments, and inter-agency---between the City and other organizations.
Facilitate intra-department, inter-department, and inter-agency collaboration, ensuring effective communication and partnership between city departments, external agencies, and stakeholders.
Lead inter- and intra-departmental initiatives, fostering cooperation and resource sharing to achieve organizational goals.
Oversee project planning, implementation, and evaluation, ensuring alignment with strategic objectives, timelines, and budgetary guidelines.
Monitor project progress, identify risks and issues, and implement solutions to maintain project integrity and meet deadlines.
Prepare regular reports and updates for leadership, documenting progress, outcomes, and recommendations for improvement.
Coordinate the independent external audit for a non-profit organization, including preparing the financial statements and the accompanying notes.
Interact with and represent the board of directors of a non-profit organization with the external auditors.
Supervise financial and administrative work performed by subordinates.
Represent the Office of Business and Financial Services in meetings, workshops, and other forums, advocating for departmental interests and collaborative opportunities.
Knowledge, Skills & Abilities
Skilled in the use of electronic devices and work-related software.
Ability to assist with the planning and organizing operations of different programs.
Ability to establish and maintain effective working relationships with employees, City officials, professional groups, promoters, agents and the general public.
Ability to effectively manage projects involving multiple stakeholders.
Ability to communicate effectively both orally and in writing.
Ability to work independently and exercise sound judgment in decision-making.
Ability to adapt to changing priorities, emergencies, and unforeseen challenges within a fast paced environment.
Ability to analyze complex data and make strategic recommendations to improve operational efficiency.
Ability to lead and coordinate cross-functional teams to achieve goals and objectives.
Ability to maintain professionalism and discretion when handling confidential or sensitive information.
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