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Job Title   Job Family   Job Code   Job Exempt
Fee Administrator   Non_Bargaining   FA01   Y
 
        Pay Grade   Pay Rate Type   Minimum   Midpoint   Maximum
        NB112   Salary   $34.16   $43.57   $52.98
 
 
JOB DESCRIPTION
 

Performs highly responsible work involving the oversight of the City Development Permit Fees within the Economic Development Department. This Fee Administrator position is responsible for managing, calculating, testing, tracking, and reconciling the development permit fees. This role ensures accurate calculation, invoicing, collection of fees for services, and transparency in public-facing fee documents. Position supports financial operations by maintaining billing reports, resolving discrepancies, and ensuring compliance with external policies and external regulations. Position requires independent judgment and initiative in performing fee related duties.

Minimum Qualifications: 

Bachelors degree in Planning, Public Administration, Business Administration, or related field and 2 years of experience in planning or project management experience, preferably including systems modeling and financing or an equivalent combination of education, training, and experience. Must possess a valid Florida Driver's License.
 
RESPONSIBILITIES
 
Knowledge, Skills, and Abilities
Knowledge of the principles and equipment utilized in daily duties.

Knowledge of annual budget control and accounting procedures.

Knowledge of City policies and procedures.

Knowledge of bargaining unit agreement.

Ability to plan, assign, and review the work of assigned staff.

Ability to prepare comprehensive reports for publication.

Ability to have strong organizational and time management skills.

Ability to communicate clearly and concisely, both orally and in writing.

Ability to identify Division’s staff and equipment needs.

Ability to establish and maintain effective working relationships with developers, departmental officials, and the public.

Ability to operate personal computer for extended periods of time.

Ability to detect and correct errors in written correspondence.

Ability to convey and execute the City’s philosophy and codes related to impact fee administration.


Examples of Work Performed
Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.
Ensures fee compliance with internal policies and statutory requirements. Oversees and coordinates implementation and communication of subsequent impacts.

Assists the City Legal Department with drafting fee resolution changes for City Council approval.

Documents, stores, and maintains records of ordinances, resolutions, and City Council approvals related to fee changes.

Initiates, manages, and conducts periodic Infor fee audits and testing ensuring accuracy in fee calculation and accounting recording.

Manages and coordinates city development fee cost studies.

Periodically evaluates fee sufficiency in relation to current operational needs. Seeks feedback from operational teams to implement needed fee changes.

Supports internal and external audits by providing fee-related data, records, and reports.

Maintains the Fee Development Standard Operating Procedure (SOP) and associated creation/update forms.

Coordinates with the Fee Development Task Force to implement approved fee creations, updates and fee documents.

Maintains and publishes the public-facing fee schedule and fee resolution and ensures systems reflect current fees.

Monitors system data to identify fee activity and process change, reductions, errors, or inconsistencies. Evaluates and recommends changes if applicable.

Documents procedures related to fee administration, including recipient funds.

Communicates fee updates and process changes to all impacted departments.

Assists internal and external customers with fee-related inquiries.

Coordinates and Implements fee estimation tools/fee calculators and reference materials for customers.

Coordinates with the Fiscal Team to ensure accurate recordkeeping of all fees.

Performs other related duties as assigned.