Job Title

Job Family

Job Code

Job Exempt

Billing Coordinator

Seiu_White_Collar

CFG21

Pay Grade

Pay Rate Type

Minimum

Midpoint

Maximum

S16

Hourly

$22.61

$28.83

$35.05

Job Description

FIRE DEPARTMENT - FISCAL DIVISION: Performs paraprofessional accounting work related to revenues and billings within the Fiscal Division of the Orlando Fire Department (OFD). Performs duties including, but not limited to, reviewing, analyzing, and monitoring revenues and billings associated with EMS Transport and various Fire Department reimbursement initiatives. Coordinates with third-party EMS billing company to ensure all payments are received and recorded accurately. Reconciles bank deposits against various reports and enters into the City of Orlando financial system, identifying and resolving discrepancies, and completing accounting entries as needed. Reviews and initiates refunds for overpayment. Communicates with vendors and City personnel, securing required information/documentation as needed. Proactively seeks and understands the need for automated processes while maintaining oversight of approved systems. Works extensively with confidential patient information protected under the Health Insurance Portability and Accountability Act (HIPAA). Work is performed under the general supervision of the Department Fiscal Manager and reviewed through conferences and monthly reports submitted. Annual budgeting input and tracking may be sought.

TRAFFIC ENFORCEMENT - RED LIGHT OPERATIONS: Performs paraprofessional accounting work including organizing, maintaining, reviewing, recording, and interpreting financial records. Prepares reports, and provides fiscal services for the Orlando Stops Traffic Safety Program within the Transportation Department. Reconciles bank deposits against various reports and enters revenue into the City of Orlando financial system. Identifies and resolves discrepancies, and completes accounting entries as needed. Assists customers with account status inquiries explaining billing and payment processes as necessary. Work is performed independently and without dedicated fiscal oversight. This position reports to the Red Light Camera Program Manager.

Minimum Qualifications:

FIRE DEPARTMENT - FISCAL DIVISION: Associate's Degree with major coursework in Accounting or Business and two (2) years responsible experience in the area of assignment; or an equivalent combination of education, training, and experience. Must pass a background check which includes polygraph. Must have or be able to acquire Certified Ambulance Coder (CAC) certification within twelve (12) months of employment.

TRAFFIC ENFORCEMENT-RED LIGHT OPERATIONS: Associate's Degree in Business, Accounting, or related field, experience with Windows programs Excel and Word, and two (2) years responsible experience in the area of assignment; or an equivalent combination of education, training, and experience. Verbal fluency in English and Spanish is a plus.

Responsibilities

EXAMPLES OF WORK PERFORMED:

Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.

FIRE DEPARTMENT-FISCAL DIVISION
Plan, monitor, and analyze revenues collected from the EMS Transport Services ensuring accuracy of total deposits from the financial institution and total revenues collected by the billing company.

Reviews reports submitted by the contracted billing company.

Reviews invoices from the financial institution and billing company and process payments and ensure accuracy of these invoices.

Perform research for discrepancies on the reconcilement and enter a journal voucher entry to the City’s financial JDEdwards System, ensuring that the deposits equal’s revenues collected on a monthly basis.

Works with confidential patient information protected under Health Insurance Portability and Accountability Act.

Handles refunds to patients and coordinate backup documentation for patient refunds, and process check payments.

Develops and implements procedures for the billing process, verifying the billing process is in compliance with applicable regulatory agencies and Florida State Statutes.

Evaluates current financial and management reporting systems.

Develops, recommends and implements accounting and financial reporting process and policy changes.

Perform other related duties as assigned.

TRAFFIC ENFORCEMENT-RED LIGHT OPERATIONS
Monitors, analyzes and reconciles revenues collected from the Red Light Violation Camera and Citation System ensuring accuracy of total deposits collected from the financial institution.

Prepares weekly payments to Florida Department of Revenue and maintains records for accuracy.

Receive, review and record chargebacks, journal entries, refunds, and process account payable invoices within the city’s financial system.

Prepare daily, monthly, and yearly financial reports.

Assist with external and internal audits, Account Receivable reconciliation, and year-end closing procedures.

Assists with grant application and reporting.

Evaluates current financial and management reporting systems.

Develops, recommends, and implements accounting and financial reporting process and policy changes.

Perform other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

FIRE DEPARTMENT-FISCAL DIVISION
Knowledge of laws, rules, and regulations of Florida Statutes and fiscal record keeping.

Knowledge of modern principles, practices and methods of accounting and ability to apply this knowledge to work problems

Knowledge of statistical record keeping practices

Skilled in operation of standard office machines including calculators and personal computers and with specific emphasis on the use of the JDE Financial System, Intermedix Website, and software for generating financial and accounting reports.

Ability to perform complex accounting and financial work, reconcile and consolidate data, to organize, prepare and present effective and accurate reports.

Ability to perform calculations both manually and on the computer.

Ability to maintain confidentiality

Ability to research, organize and maintain financial data on the computer and to generate accurate reports.

Ability to develop work procedures, maintain records and to prepare reports of tabulations for such records

Ability to make decisions in accordance with rules, regulations and established policies and procedures

Ability to establish and maintain effective working relationships with the contracted billing company, City personnel, hospitals, patients, insurance companies, and other agencies.

Ability to communicate clearly and concisely, both orally and in writing.

TRAFFIC ENFORCEMENT-RED LIGHT OPERATIONS
Knowledge of principals, practices, and methods of accounting and the ability to apply this knowledge to various work situations.

Knowledge of the laws, rules, and regulations controlling budgetary and fiscal record keeping.

Ability to perform work involving written/numerical data and to make arithmetic calculations both manually and on the computer.

Ability to research, organize, and maintain financial data and to generate accurate financial and accounting reports.

Knowledge of computer applications and various spreadsheet packages.

Ability to work independently on complex and confidential tasks and to make decisions based on policies, procedures, and regulations.

Ability to effectively communicate with employees, officials, and the public both orally and written.