Job Title

Job Family

Job Code

Job Exempt

Fiscal Specialist

Seiu_White_Collar

CFG12

Pay Grade

Pay Rate Type

Minimum

Midpoint

Maximum

S17

Hourly

$21.41

$27.31

$33.20

Job Description

Provides a wide variety of paraprofessional, technical, administrative, budget, and financial support related to the organizational effectiveness and efficiency of the Department. Work includes assisting the Fiscal Manager in the coordination of budget analysis and preparation, financial analysis, and accounting activities. Assists the Fiscal Manager in the development and submission of the annual budget; the preparation of monthly and quarterly reports; and the organization, maintenance, review, and interpretation of fiscal records. Work is performed under the supervision of the Fiscal Manager and reviewed through conferences, reports submitted, periodic audits, and discussions.

Minimum Qualifications:

Associate's Degree with major coursework in Accounting or Business plus project leadership experience and three (3) years responsible experience in the area of assignment; or an equivalent combination of education, training, and experience. Supervisory experience may be required. Must pass background check which includes polygraph. Ability to operate personal computers with specific knowledge of JDE, Excel, and Access highly desired.

Responsibilities

EXAMPLES OF WORK PERFORMED:

Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.

Monitor Department’s program budgets and reconcile budget sub ledger expenditures against approved budget through research and JV entries to input charges into the appropriate budget code and program.

Prepare and maintain program accounts and related activities for the production of fiscal statements and reports; analyze, prepare and submit financial statements and reports such as budget statements and reports, ie, Expanded Services, and Facilities.

Maintenance Budget Requests and enter finalized budget request per program into the financial software system.

Prepare and maintain records of amounts owed and ensure prompt payment of invoices; process and verify invoice coding of expenses, prepare vouchers and issue reimbursement checks.

Review and analyze submitted budget requests from program managers and Administrative Lieutenants and prepare preliminary budget reports by program and stations for review by Fire Fiscal Manager.

Prepare and maintain records of accounts receivable, including receipts, claims and overdue invoices; compute interest charges, processing of refunds, and related items.

Evaluate current financial and management reporting systems and recommend, develop and implement new practices, procedures, and systems to improve operating efficiency and internal controls; formulate and administer the City’s overall accounting and financial policies.

Develop, recommend, and implement accounting and financial reporting process and policy changes.

Train and supervise subordinates and contract employees.

Performs other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of the principles of supervision and ability to apply this knowledge to work problems;

Some knowledge of statistical record keeping practices;

Knowledge of budget preparation and administration;

Ability to develop work procedures;

Ability to maintain records and to prepare reports of tabulations for such records;

Ability to make decisions in accordance with rules, regulations, and established policies and procedures;

Ability to provide information correctly and concisely both orally and in writing;

Ability to establish and maintain effective working relationships with City-wide personnel, and the general public;

Knowledge of the operation of standard office machines including calculators;

Knowledge of the modern principles, practices and methods of accounting and the ability to apply this knowledge to various work situations.

Knowledge of the laws, rules and regulations controlling budgetary and fiscal record keeping.

Knowledge of computers and their applications with specific emphasis on the use of Access, JDE, AS400/OMIS and software for generating financial, budget, and accounting reports;

Ability to perform work involving written/numerical data and to make arithmetic calculations both manually and on the computer;

Ability to plan and coordinate the work of subordinates;

Ability to operate a personal computer for extended periods of time;

Ability to research, organize and maintain financial data on the computer and to generate accurate financial and accounting reports for the City;

Ability to perform complex accounting and financial work, obtain and consolidate data, and prepare and effectively present reports to the City, both orally and in writing;

Ability to communicate clearly and concisely, both orally and in writing;