Job Title

Job Family

Job Code

Job Exempt

Fleet Financial Specialist

Seiu_White_Collar

CFG11

Pay Grade

Pay Rate Type

Minimum

Midpoint

Maximum

S17

Hourly

$21.41

$27.31

$33.20

Job Description

Provides a wide variety of paraprofessional technical, administrative, and financial support in the Fleet/Facilities Divisions related to the administration of a large complex management software program. Work includes the coordination of input documents, analysis, and accounting activities to improve organizational effectiveness and efficiency. Work is performed under the supervision of an administrative supervisor and reviewed through conferences, reports submitted, periodic audits, and discussions.

Minimum Qualifications:

Associate's Degree with major coursework in Accounting or Business, project leadership experience, and three (3) years responsible experience in the area of assignment; or an equivalent combination of education, training, and experience. Supervisory experience may be required. Ability to operate personal computers with specific knowledge of JDE, Microsoft Excel, and Microsoft Access highly desired.

Responsibilities

EXAMPLES OF WORK PERFORMED:

Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.

Project management responsibility for specialized software program to track accounting or financial data. Maintain current, accurate accounting and financial data on specialized software programs, Arcibus and/or FASTER, in addition to utilizing JDE, AS400/OMIS and database software.
Prepare and maintain ledger accounts and related activities for the production of financial statements and fiscal reports; analyze, prepare and submit financial statements and reports such as income and inventory statements, balance sheets, and statements of financial position;
Prepare and maintain records of amounts owed and ensure prompt payment of invoices; process and verify invoice coding of expenses, prepare vouchers and issue reimbursement checks;
Prepare and maintain records of accounts receivable, including receipts, claims and overdue invoices; compute interest charges, processing of refunds, and related items;
Evaluate current financial and management reporting systems and recommend, develop and implement new practices, procedures, and systems to improve operating efficiency and internal controls; formulate and administer the City’s overall accounting and financial policies;
Develop, recommend, and implement accounting and financial reporting process and policy changes;
Enter data in materials management database and prepares related reports; coordinate paper flow; receive equipment, materials, and merchandise; tag materials for identification in receiving and/or shipping departments; respond to inquiries relating to packing lists and shipping instruction;
Compile and maintain records such as time, date, quantity, source and destination of materials received or shipped; document and label hazardous materials; input data into shipping and/or purchasing systems; check materials against invoices, bills of lading; control daily shipping schedules, and resolve shipping discrepancies; prepare monthly billing reconciliation, material status and various other reports;
May train and supervise subordinates;

Performs other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of the modern principles, practices and methods of accounting and the ability to apply this knowledge to various work situations.

Knowledge of the laws, rules and regulations controlling budgetary and fiscal record keeping.

Knowledge of computers and their applications with specific emphasis on the use of Access, JDE, AS400/OMIS and software package (FASTER and/or Arcibus) for generating financial and accounting reports.

Knowledge of the operation of other standard office machines including calculators.

Ability to perform work involving written/numerical data and to make arithmetic calculations both manually and on the computer.

Ability to plan and coordinate the work of subordinates.

Ability to operate a personal computer for extended periods of time.

Ability to research, organize and maintain financial data on the computer and to generate accurate financial and accounting reports.

Ability to perform complex accounting and financial work, obtain and consolidate data, and prepare and effectively present reports, both orally and in writing.

Ability to communicate clearly and concisely, both orally and in writing.

Ability to establish and maintain effective working relationships with other employees and the general public.