Job Title

Job Family

Job Code

Job Exempt

Accounts Payable Specialist II

Seiu_White_Collar

CFG07

Pay Grade

Pay Rate Type

Minimum

Midpoint

Maximum

S19

Hourly

$19.21

$24.49

$29.77

Job Description

Performs paraprofessional accounting and financial record-keeping work requiring knowledge of practices and methods of accounting and familiarity with the operations and procedures of accounting systems. Responsible for the review of complex and detailed financial transaction documents for accuracy, completeness, and conformance to established criteria, policies, and procedures. Responsible for researching and auditing detailed transactions to correct errors and reconcile accounts. Work is performed under general supervision in accordance with established policy and procedures. Performance is reviewed for technical accuracy through discussion, direct observation, summary reports, and verification of balances.

Minimum Qualifications:

High School Diploma/G.E.D. Certificate, data entry experience, and two (2) years experience in accounts payable; or an equivalent combination of education, training, and experience. Must pass background check which includes polygraph. Must be able to operate a personal computer. Two (2) years of college with coursework in accounting, bookkeeping, processing supplier invoices, processing expense reports, or related area preferred.

Additional Qualifications for Promotion:

Promotions are not to be considered an automatic function of longevity and are subject to the review and authorization of the Supervisor. The employee’s last performance review must have resulted in an overall rating of Meets standards or better with no factor rating of less than meets.

Responsibilities

EXAMPLES OF WORK PERFORMED:

Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.

Processes Vendor payments in Accounts Payable and OMIS systems after thorough review for accuracy, completeness, and compliance with established criteria.

Researches/retrieves various manual and computerized records and files to resolve problems involving invoices, check requests, requisitions, purchase orders, field purchase orders, emergency purchase orders, annual contract orders, and contract orders.

Processes more difficult vendor payments to include travel requests, contract orders, retainage payments and large vendor accounts.

Balances Vendor statements with regard to outstanding balances, credits due and payments posted.

Processes general ledger journal entries for expense allocations, charge code corrections and prepaid charges.

Proofs and verifies reports, journal entries, and other related financial documents.

May oversee the work of and provide direction to clerical accounting personnel.

Researches special projects as assigned and assists with collection of data.

Performs other related work as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Working knowledge of financial record keeping principles, practices and methods.

Knowledge of practices and methods of accounting.

Knowledge of laws, rules and regulations applicable to municipal governmental financial record keeping.

Knowledge of effective supervisory techniques may be required.

Ability to research and review financial transaction records for accuracy, completeness and conformance to standard accounting practices and/or contracts and agreements.

Ability to establish and maintain financial record keeping systems.

Ability to establish and maintain effective working relationships with other employees, departments, bureaus, vendors, and the general public.

Ability to enter/retrieve information and generate required reports from the computerized system.

Ability to perform mathematical computations using a standard office calculator with speed and accuracy.