Job Title

Job Family

Job Code

Job Exempt

Accounting Unit Supervisor

Seiu_Supervisory

CFG05

Pay Grade

Pay Rate Type

Minimum

Midpoint

Maximum

S15

Hourly

$23.88

$30.45

$37.02

Job Description

Performs responsible paraprofessional accounting and bookkeeping work with first-line supervisory responsibilities. Responsible for supervising the processing of accounts payable transactions, preparation of payrolls and insurance of paychecks, or the collection and processing of monies received from all sources. Work is performed under general supervision and reviewed while in progress and upon completion through conferences, reports submitted, and periodic audits.

Minimum Qualifications:

Associate's Degree in Accounting, Bookkeeping, or related field and two to three (2-3) years responsible accounting, bookkeeping, payroll, or full charge cashiering experience, some of which must have been in a lead or supervisory capacity; or an equivalent combination of education, training, and experience. Must pass a background check which includes a polygraph.

Responsibilities

EXAMPLES OF WORK PERFORMED:

Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.

Assigns and reviews the work of several clerical and paraprofessional employees that perform various accounting and record keeping tasks (i.e. payroll, accounts payable, accounts receivable, and revenue collection).

Supervises and assists in the preparation of payrolls, payroll vouchers, and pension payroll; prepares special check requests such as conversion of sick leave and vacation to cash; oversees tax levies and garnishments to pay.

Reviews and balances reports, cash reports, sales tax reports, and source documents for payment requests to ensure accuracy, and policy compliance.

Prepares journal vouchers, 941 reports, cash reports, and other special reports in accordance with departmental policy.

Supervises and monitors the recording and safekeeping of all monies collected; ensures revenues are appropriated to proper accounts; reviews accounts receivables and utility taxes printouts for accuracy and prepares entries for OMIS.

Supervises accounts payable operations; reviews reports, transaction registers and audit logs to ensure timely and accurate processing; prepares monthly Florida Sales Tax Report and payment of taxes collected.

Researches computerized and manual files to resolve accounting problems/discrepancies and consults with vendors or City personnel to obtain required information/documentation and reconcile accounts.

Reviews completed journal vouchers to ensure charges entered correctly and in timely manner; monitors monthly expenditure reports for discrepancies.

Maintains logs and records of revenues collected, project contracts, cemetery deeds, and other financial transactions.

Trains subordinates in proper work procedures and participates in personnel actions such as selection, discipline and performance appraisal.

Studies and determines work procedures to expedite work flow and improve efficiency; maintains records of time and section activities.

Performs other related duties as required.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of the principles and practices of bookkeeping and accounting and ability to apply this knowledge to work situations.

Knowledge of office practices and procedures and skill in operating office machines including calculators.

Knowledge of the laws, rules and regulations controlling budgetary, fiscal record keeping, and other procedures.

Knowledge of modern electronic data processing practices and equipment.

Knowledge of the laws, ordinances, rules and regulations relating to the production of various payrolls, and pension benefits.

Ability to keep records, assemble and organize data and prepare complete and accurate accounting reports and statements.

Ability to express oneself clearly and concisely, orally and in writing.

Ability to establish and maintain effective working relationships with other employees and the general public.

Ability to effectively plan, assign, monitor and review the work of subordinates, to maintain harmony among subordinates and to evaluate performance.

Ability to perform complex accounting work, to obtain and consolidate data, to prepare and effectively present reports, orally and in writing.

Ability to analyze office operations and to recommend innovative methods, procedures, policies and equipment to improve efficiency.