Job Title

Job Family

Job Code

Job Exempt

Accounting Specialist I

Seiu_White_Collar

CFG04

Pay Grade

Pay Rate Type

Minimum

Midpoint

Maximum

S19

Hourly

$19.21

$24.49

$29.77

Job Description

Performs paraprofessional accounting and financial record keeping work requiring knowledge of the practices and methods of accounting and familiarity with the operations and procedures of accounting systems. Employees assigned to this classification are primarily responsible for reviewing complex, detailed financial transaction documents for accuracy, completeness, and conformance with established criteria; as well as researching various records and performing detailed audits of transactions to correct errors and reconcile accounts through the use of computer and/or manual record keeping. Work is performed under general supervision in accordance with established procedures and performance is reviewed for technical accuracy through summary reports, verification of balances, discussions, and direct observation.

Minimum Qualifications:

Associate's Degree in Accounting/Bookkeeping or related field with six (6) months experience in bookkeeping, clerical accounting, or related area; or an equivalent combination of education, training, and experience. Ability to operate personal computer and experience in data entry is required with specific knowledge in Workday and Excel highly desired. Some positions require the ability to type up to 40 CWPM. Some positions may require experience in accounts payable, processing supplier invoices/expense reports, and/or preparing journal entries. Must pass a background check which includes a polygraph.

Additional Qualifications for Promotion:

Promotions are not to be considered an automatic function of longevity and are subject to the review and authorization of the Supervisor. The employee’s last performance review must have resulted in an overall rating of Meets standards or better with no factor rating of less than meets.

Responsibilities

EXAMPLES OF WORK PERFORMED:

Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.

Reviews financial transaction documents such as vouchers, invoices, payroll records, contract receiving reports, payment requests, property leases, etc. for accuracy, completeness and compliance with accounting procedures.

Researches various manual and computerized records and files to resolve problems involving payroll variances/exceptions, incomplete documentation, payment of invoices, collection of fees, reporting of information, verification of tax rolls, and/or preparation of reports; provides information and technical assistance to other departments regarding the proper processing of assigned transactions; may design query applications.

Posts data such as income, payments, charges, disbursements, fixed assets, etc. to proper accounts and maintains various detailed ledgers, journals or related fiscal records; prepares and submits journal entries and necessary adjustments.

Proofs and verifies payroll reports, various journal entries, and other related financial documents.

Compiles and tabulates statistical data for various reports.

Participates in the revision and/or development of uniform procedures relating to payroll processing, accounts receivable, accounts payable, property management and/or financial reporting activities.

May oversee the work of and provide direction to clerical accounting personnel.

Assists with collection of data and research for special projects as assigned.

Performs other related work as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Working knowledge of financial record keeping principles, practices and methods.

Some knowledge of the practices and methods of accounting.

Some knowledge of the laws, rules and regulations applicable to financial record keeping for municipal government.

Some knowledge of effective supervisory techniques may be required.

Ability to maintain accurate and complete technical operating records.

Ability to review financial transaction records for accuracy, completeness and conformance to standard accounting practices or compliance with contracts and agreements.

Ability to establish and maintain financial record keeping systems.

Ability to establish and maintain effective working relationships with other employees and the general public.

Ability to perform mathematical computations, using a standard office calculator with speed and accuracy.

Ability to enter detailed financial data in computerized system with accuracy and generate required reports.