Job Title

Job Family

Job Code

Job Exempt

Accounting Specialist Senior

Seiu_White_Collar

CFG03

Pay Grade

Pay Rate Type

Minimum

Midpoint

Maximum

S16

Hourly

$22.61

$28.83

$35.05

Job Description

Performs advanced paraprofessional accounting work in the Fiscal Management Section of a Department requiring knowledge of modern principles, practices, and methods of accounting. Primarily responsible for ensuring payments are made on all City of Orlando projects and accurate financial records are maintained to support these payments. Provides lead direction and trains, oversees, and assigns work to employees with less experience. Assists with the preparation of reports, and the review of departmental budgets during the budgeting process. Work is performed under the supervision of an administrative superior. Work is reviewed through conferences, reports submitted, periodic audits, and discussions.

Minimum Qualifications:

Associate's Degree with major coursework in Accounting and four (4) years of responsible accounting or bookkeeping experience in the area of assignment; or an equivalent combination of education, training, and experience. Supervisory experience may be required. Must pass background check which includes polygraph. Ability to operate personal computers with specific knowledge of Workday and Microsoft Excel highly desired.

Responsibilities

EXAMPLES OF WORK PERFORMED:

Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.

Reviews source documents and monitors reports to ensure proper coding, recording and payment of invoices and accounts.

Initiates all project budgetary paper work through OMB and the BRC process.

Sets up and increases all contract orders and reconciles to OMIS records.

Maintains change order authorization information. Prepares change order budget forms.

Maintains all financial ledgers to include retainage logs for all payments and requisitions journal vouchers through Accounting.

Maintains current, accurate financial management records for applications for payment, change orders and invoices.

Facilitates cost allocation reporting process by generating and distributing Project Management Bureau's timesheets on a monthly basis and prepares Cost Allocation reports.

Reconciles, on a monthly basis, budget figures, account balances, payroll data and expenditures on each project from various accounting and financial reports and records.

Assists in the review of fiscal budgets for assigned department. Attends budget workshops to finalize Bureau's proposed fiscal budgets.

Researches computerized and manual files to resolve accounting problems/discrepancies and communicates with vendors/City personnel to obtain required information/documentation.

Trains ,oversees, and assigns work to employees with less experience.

Performs other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of the modern principles, practices and methods of accounting and the ability to apply this knowledge to various work situations.

Knowledge of the laws, rules and regulations controlling budgetary and fiscal record keeping.

Knowledge of computers and their applications with specific emphasis on the use of Lotus 1-2-3 software package for generating financial and accounting reports.

Knowledge of the operation of other standard office machines including calculators.

Ability to perform work involving written/numerical data and to make arithmetic calculations both manually and on the computer.

Ability to plan and coordinate the work of subordinates.

Ability operate a personal computer for extended periods of time.

Ability to research, organize and maintain financial data on the computer and to generate accurate financial and accounting reports.

Ability to perform complex accounting work, obtain and consolidate data, and prepare and effectively present reports, both orally and in writing.

Ability to communicate clearly and concisely, both orally and in writing.

Ability to establish and maintain effective working relationships with other employees and the general public.