Job Title

Job Family

Job Code

Job Exempt

Police Planning Administrator

Non_Bargaining

AZM43

Pay Grade

Pay Rate Type

Minimum

Midpoint

Maximum

NB116

Salary

$41.45

$52.85

$64.25

Job Description

Plans, organizes, supervises, and evaluates staff involved in management analysis work in the Orlando Police Department (OPD) such as crime analysis, performance measures, grants administration, and preparation of various management and technical reports such as those to the Department of Justice (DOJ) and status reports to the Chief. Coordinates, participates, and oversees various Department-wide management studies projects. Performs other duties as assigned.

Minimum Qualifications:

Bachelor’s Degree in Business Administration, Public Administration, or related field and four (4) or more years experience progressively responsible related experience to include advanced-level management analysis work and oversight and one (1) year working as a supervisor or in other leadership capacity; or an equivalent combination of education, training, and experience. Must pass police background investigation which includes polygraph. Valid Florida Driver's License desired. Experience working in a law enforcement agency desired.

Responsibilities

EXAMPLES OF WORK PERFORMED:

Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.

Plans, organizes, supervises, and evaluates professional, technical, and clerical staff providing support services to Police operations; ensures appropriate training for staff and allocates resources; establishes and interprets program goals, objectives, rules, and policies; counsels and resolves issues; disciplines staff as appropriate; and approves time off and payroll matters.

Is responsible for the oversight of the Department’s grant and related funding. Prepares, oversees, and coordinates grant applications/awards, administration, and documentation; assists with implementation of grant funded programs; interprets and ensures compliance with grant requirements; prepares audit paper and responds to audits; assists with financial and programmatic reports required by DOJ or other federal or state funding agencies; and prepares reports for Chief and management staff. Ensures all grants comply with federal, state, local, and City laws, regulations, etc. Serves as the Grant Oversight Committee liaison for the Department. Coordinates site visits and audits state and federal partners. Ensures an annual grant plan is prepared and that annual inventories are taken for grant items. Prepares and submits grant applications and federal appropriations requests, when needed. Also serves as the Department’s UASI grant program coordinator. Reviews all FAST/LETF funds requests, ensuring there are no current grant projects available for the same use. Also, annually reviews and updates the Limited English Proficiency policy.

Plans, coordinates, or participates in Department-wide management projects such as the Business Plan Performance Optimization report on performance measures, Workload Analysis on Patrol Car Allocation Modeling for resource allocation, and various other management projects to improve operations; implements improvements within delegated authority; performs or oversees analysis, formal periodic reports, and recommendations; investigates and resolves problems; and advises management on status and needs.

Is responsible for a variety of administrative work preparing period reports and developing/administering budget for assigned area; prepares and reviews expense or usage reports; maintains accurate records including policies and procedures; makes recommendations; implements improvements; attends meetings and conferences; stays abreast of new developments; and makes presentations.

Oversees the management of the Department’s accreditation process and accreditation manager.

Manages the strategic planning process for the Department; coordinates the Strategic Planning Committee; and develops and publishes the Department’s strategic plan.

Is responsible for the agency’s overall organization, reorganization (as it relates to the organizational chart and Workday positions), and staffing; facilitates and prepares reorganization reports and all accompanying requirements.

Develops staffing allocation reports to help determine the proper number of officers needed for the agency and workload (where officers should be working). Conducts Department-wide staffing and analysis reports to determine internal staffing requirements. Serves as the main point of contact and coordinator for any redistricting projects. Also provides monthly staffing/vacancy reports to the Recruiting Unit to indicate current staffing levels and demographics; provides attrition rate information to command staff, as requested.

Oversees personnel coordination, personnel issues, and position allocation information in Workday and is the Department’s Workday Committee liaison. Also assists all units with the civilian hiring process.

Completes annexation and impact analysis studies; calculates cost of services for potential annexations; and provides information to the agency on City annexations, street name changes, or any other related information. If Police redistricting is needed, serves as the project manager which involves multiple departments, software and mapping, and highly technical analysis.

Oversees the Police planner who is responsible for reviewing City development plans, completing CPTED assessments, and drafting technical and regulatory reports, including moratoriums and interlocal and development agreements.

Conducts annual policy reviews and updates for policies, Standard Operating Procedures (SOP), and Job Task Analysis (JTA). Serves as a member of the Captain’s Operations Committee and is responsible for reviewing and approving all policy review requests.

Manages the Department’s promotion process including eligibility lists, package maintenance, demographic updates, and historical updates. The administrator provides the command staff with demographic reports and promotion reports.

Provides statistical data for various reports and requests including calls for service and response times.

Performs other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of business management principles involving planning, organizing, resource allocation, and leadership techniques.

Knowledge of personnel management and supervisory principles and practices.

Knowledge of English language including grammar and composition.

Skille in using computers including word processing, spreadsheets, and database applications such as AS400 and other proprietary applications.

Ability to conduct research and analysis, identify problems, assess performance, evaluate strengths and weaknesses of alternative solutions or approaches to problems, and make appropriate conclusions or decisions.

Ability to plan, organize, prioritize, and coordinate activities with management, professionals, staff, and outside agencies.

Ability to communicate effectively, both orally and in writing.

Ability to establish and maintain effective working relationships with those contacted during the course of work performed including management, technical and service personnel, and the general public.

ADDITIONAL QUALIFICATIONS FOR PROMOTION: N/A.