City of Orlango
City of Orlando
  Job Descriptions » main page »   
 
Job Title   Job Family   Job Code   Job Exempt
Vehicle Replacement Coordinator   Seiu_White_Collar   ATM42   N
 
        Pay Grade   Pay Rate Type   Minimum   Midpoint   Maximum
        S14   Hourly   $25.21   $32.15   $39.09
 
Job Description
 
Performs clerical work performing research, preparing written recommendations, and detailing bid specifications and evaluations for the purchase of new and replacement vehicles and heavy equipment. Receives general supervision from the Fleet Division Manager, who reviews work through meetings, conferences, order logs, and overall results achieved.

Minimum Qualifications:

Associate's Degree supplemented by technical school training in automotive, diesel, or heavy equipment trades plus minimum of three (3) years full-time automotive/heavy equipment experience; or an equivalent combination of education, training, and experience. Valid Florida Driver's License required. Valid Florida Class B CDL required within six (6) months of hire. Experience in technical specification work, or analyzing automotive and heavy equipment applications highly desired. Word processing and spreadsheet experience desired. College-level fleet management and mechanical engineering coursework desired.
 
Responsibilities
 
EXAMPLES OF WORK PERFORMED:

Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.

Communicates with representatives of various City departments to discuss equipment requirements, projected usage, and determine future equipment needs.

Meets with personnel from operating departments to ascertain the equipment needs for department based on their usage.  

Meets with the Fleet Acquisition and Replacement Committee, (FARC) to determine justification and budgetary requirements.  

Prepares performance-based and technical-based specifications, written analysis of bids, and purchase recommendations; tracks expected delivery times and maintains liaison with vendors.  

Performs research, prepares written recommendations, detailed bidding specifications, and bid evaluations for the purchase of new and replacements vehicles and heavy equipment.

Communicates with management, various City department personnel, public officials, committee members, contractors, vendors, and representatives from other agencies, in order to establish and maintain effective working relationships.

Performs physical and operational inspections of existing vehicles and equipment as well as pre-delivery inspections of new vehicles and equipment.

Coordinates on site/pre-delivery inspections, new equipment demonstrations, and equipment maintenance training classes.

Determines equipment suitability and the use of alternative types of equipment.

Conducts fleet operation and maintenance studies to identify units requiring repair or replacement.

Estimates labor, material, and new vehicle preparation cost.  

Analyzes the following: the utilization of fleet units to make recommendations for discontinuance , reassignment or rental; bid packets submitted for vehicles and heavy equipment; equipment cost and useful life; and operating data.

Understand and interprets blueprints and schematic drawings, and comprehends and makes inferences from written material. 

Must be able to communicate effectively through well organized clear, concise, and detailed written documents.

May be involved in the following areas: analyzing equipment; component specifications; and disposing of retired vehicles and equipment.  

Uses appropriate safety equipment and procedures when performing all aspects of assigned duties.

Performs other duties as may be assigned.


KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of principles and practices of fleet management and maintenance – methods, materials, equipment, and tools associated with the operation of general automotive and mechanical repair shops

Knowledge of precise specifications pertaining to both light & heavy duty vehicles/equipment

Knowledge of MS Word, Excel, PowerPoint, and/or similar programs

Knowledge of research and interviewing methods in assessing/identifying client needs as they relate to new/replacement vehicles and equipment

Knowledge of Fleet Management Information Software (FASTER) or similar programs

Knowledge of Municipal related acquisition/bidding procedures

Ability to prepare detailed, written bidding specification for the purchase of new and replacement vehicles and heavy equipment; process new vehicles and equipment;

Ability to conduct cost studies and analysis; and develop and present clear and concise reports.

Ability to work in a fast-paced and quickly changing environment

Ability to process new vehicles and equipment.

Ability to conduct cost studies and analysis pertaining to vehicle lifecycles.

Ability to analyze, interpret, and present clear/concise reports.

Ability to prepare, interpret, and present statistical data/report upon request.