Job Title

Job Family

Job Code

Job Exempt

Police Records, I D & Citation Supervisor

Seiu_Supervisory

ATM11

Pay Grade

Pay Rate Type

Minimum

Midpoint

Maximum

S15

Salary

$23.88

$30.45

$37.02

Job Description

Performs responsible administrative and supervisory work in area of Records, I.D., and Traffic Citation Units. Primary duties include, but are not limited to, planning, coordinating, and directing the operations of records, identification, and traffic citation units within the Police Department. Work is performed under the direction of the Police Administrative Services Manager. Performance is reviewed through reports submitted, conferences, and results obtained.

Minimum Qualifications:

Associate's Degree in Business Administration or related field and two (2) years experience in records management (preferably in the area of law enforcement), some of which must have been in a supervisory capacity; or an equivalent combination of education, training, and experience. Must pass background investigation which includes polygraph. Experience with automated systems desired.

Responsibilities

EXAMPLES OF WORK PERFORMED:

Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.

Plans, schedules, and coordinates the receipt, retention, storage, disposal and microfilming of police records in accordance with departmental policies, and state statutes.

Monitors retention schedules and prepares destruction schedules for state approval; ensures records disposed in accordance with state guidelines.

Consults with judges, attorneys, and the public to answer questions and resolve problems relating to police records.

Coordinates and directs the work of employees engaged in the maintenance and disposition of police incident reports, arrest affidavits, supplemental reports and related documents, witness management activities, processing of solicitation permits to include running criminal histories, etc.

Oversees the processing of all court ordered sealing and expungement of records.

Administers the Equipment Violation Citation Program by inspecting vehicles and signing off on citations.

Serves as the departmental liaison and records custodian and responds to subpoenas and requests for official records and information; may testify at depositions.

Develops performance standards and monitors unit and individual performance to ensure compliance with departmental policies and federal, state, and local laws governing police operations.

Develops internal operating procedures and ensures that staff properly trained.

Evaluates the efficiency and effectiveness of section operations; identifies problem areas and initiates corrective actions.

Interviews and recommends selection of assigned personnel; monitors and evaluates performance of subordinate employees.

Participates in development and control of annual operating budget which includes expenditures for personnel material, supplies and equipment.

Investigates and responds to inquiries and complaints in accordance with departmental and City policies and procedures.

Performs other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of police department operations, policies, and procedures.

Knowledge of Florida State Statutes governing maintenance and expungement of law enforcement records and release of sensitive information.

Knowledge of the procedures, methods and operations of records management systems, preferably in area of law enforcement.

Knowledge of micrographic standards, equipment, and procedures.

Knowledge of computer operations and various applications.

Knowledge of effective management principles and practices.

Ability to develop, organize and implement work plans to assure timely accomplishment of goals and objectives.

Ability to communicate effectively, both verbally and in writing.

Ability to write clear, concise narrative reports.

Ability to prepare and administer operating budgets.

Ability to plan, coordinate and supervise the work of a large clerical staff.

Ability to lift boxes of records weighing from 20 to 60 pounds.

Ability to analyze and evaluate systems and recommend improvements.

Ability to analyze statistical data and draw valid conclusions.