Job Title

Job Family

Job Code

Job Exempt

Accounts Receivable Supervisor

Non_Bargaining

ARS01

Pay Grade

Pay Rate Type

Minimum

Midpoint

Maximum

NB113

Salary

$34.60

$44.11

$53.62

Job Description

Performs responsible professional accounting and bookkeeping work with first-line supervisory responsibilities. Is responsible for supervising the processing of accounts receivable transactions and/or the collection and processing of monies received from all sources. Work is performed under general supervision. Work is reviewed while in progress and upon completion through conferences, reports submitted, and periodic Performs, assigns, and reviews accounting and bookkeeping work. Is responsible for supervising and performing the process of collecting City revenue through accounts receivables and revenue collections from all sources; supervises and monitors the City's bank accounts; administers merchant payment accounts and data entry interface applications; trains and advises City fiscal employees on revenue policy and procedures; administers the City's PCI (Payment Card Industry) compliance; assists in semiannual external revenue audits; and creates, reviews, and revises applicable City policies. Work is performed under general supervision. Work is reviewed while in progress and upon completion through conferences, reports submitted, and periodic audits.

Minimum Qualifications:

Bachelor’s Degree in Accounting, Finance, Business or Public Administration, or related field and three (3) years responsible accounting/bookkeeping and payroll experience, to include supervisory and/or lead worker experience; or an equivalent combination of education, training, and experience. Must pass background check which includes polygraph. Ability to operate personal computers with specific knowledge of Kronos, Microsoft Excel, and HRIS/payroll systems highly desired.

Responsibilities

EXAMPLES OF WORK PERFORMED:

Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.

Reviews and balances reports, cash reports, sales tax reports, and source documents for payment requests to ensure accuracy, and policy compliance.

Prepares journal vouchers, 941 reports, cash reports, and other special reports in accordance with departmental policy.

Supervises and monitors the recording and safekeeping of all monies collected; ensures revenues are appropriated to proper accounts; reviews accounts receivables and utility taxes printouts for accuracy; and prepares entries for OMIS.

Researches computerized and manual files to resolve accounting problems/discrepancies; consults with vendors or City personnel to obtain required information/documentation; and reconciles accounts.

Changes charges to payments and expenditures to revenue; reviews completed journal vouchers to ensure charges are entered correctly and in timely manner; and monitors monthly expenditure reports for discrepancies.

Maintains logs and records of revenues collected and other financial transactions.

Trains assigned employees in proper work procedures and participates in personnel actions.

Studies and determines work procedures to expedite work flow and improve efficiency; maintains records of time and section activities.

Supervises and monitors Accounts Receivable on-line payments for timely recording, accuracy, and security.

Reconciles general ledger accounts for accurate posting; provides guidance to City fiscal managers and fiscal specialist on posting entries; and reconciles the AR NSF, Customer Refund, and Customer Refund Liability ledgers.

Administers the City's PCI (Payment Card Industry) for compliance through audits, testing, and policy review.

Monitors and ensures all depository credits and debits in the City's bank account are recorded in the financial application; reviews and makes decisions on payments attempting to be debited from the City's bank accounts; provides banking information for electronic payments to customers and City departments.

Oversees all cash advance requests and transfers from the bank to the departments; identifies returned checks and credit card charge backs and communicates with the departments; disputes the charge backs if needed and ensures the are recorded in the financial management system.

Assists with the monthly bank reconciliation; acts as the first point of contact for any discrepancies and unrecorded debits/credits.

Administers merchant service accounts; reviews for discrepancies; add new accounts; modifies existing accounts; close accounts as needed; monitors for compliance and security; reviews and make decisions on charge backs; and serves as first point of contact for merchant services accounts.

Supervises emergency cash ordering in the event of a disaster.

Performs other revenue collections and AR duties as needed.

Performs other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of the principles and practices of bookkeeping and accounting and ability to apply this knowledge to work situations.

Knowledge of office practices and procedures and skill in operating office machines including calculators.

Knowledge of the laws, rules, and regulations controlling budgetary, fiscal record keeping, and other procedures.

Knowledge of modern electronic data processing practices and equipment.

Knowledge of the laws, ordinances, rules, and regulations relating to the assigned accounting duties.

Ability to keep records, assemble and organize data, and prepare complete and accurate accounting reports and statements.

Ability to express oneself clearly and concisely, both orally and in writing.

Ability to establish and maintain effective working relationships with other employees and the general public.

Ability to effectively plan, assign, monitor, and review the work of assigned employees, to maintain harmony among subordinates and to evaluate performance.

Ability to perform complex accounting work; to obtain and consolidate data; and to prepare and effectively present reports, both orally and in writing.

Ability to analyze office operations and to recommend innovative methods, procedures, policies, and equipment to improve efficiency.

ADDITIONAL QUALIFICATIONS FOR PROMOTION: N/A.