City of Orlando Home City of Orlando  
Job Title   Job Family   Job Code   Job Exempt
Communications & Events Coordinator   Seiu_Professional   ARM97   Y
 
        Pay Grade   Pay Rate Type   Minimum   Midpoint   Maximum
        S14   Salary   $27.27   $34.78   $42.28
 
 
JOB DESCRIPTION
 

Performs professional-level work planning, implementing, and evaluating City of Orlando events. Responsibilities include budgeting, managing sponsorships and event partnerships, and overseeing vendor agreements and contracts. Primary duties include event production and promotion of city special events, including the Mayor’s signature events, city initiatives, programs, and services. This position is responsible for communications and marketing for the city’s special events, including talking points, press releases, and marketing materials. Work is performed under the general supervision of the Communications and Events Supervisor and is reviewed through discussions, submitted reports, and results obtained.


Minimum Qualifications:

Bachelor’s Degree in Communications, Advertising, Journalism (public relations emphasis), or related field plus four (4) years of marketing and event management experience, preferably in the general public realm; or an equivalent of education, training, and experience. Experience in all aspects of event logistics, including sponsorships and budgeting required. Valid Florida Driver's License required at time of employment.
 
RESPONSIBILITIES
 
EXAMPLES OF WORK PERFORMED:

Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.

Coordinates marketing and communications, program development, budget management, audio/visual requirements, set-up, media coverage, invitations, permitting requirements, legal and security requirements, risk management requirements, and any other event related logistics.  

Work with community partners and funders to organize and implement community-based events. 
 
Assist in producing, reviewing, and approving copy of event-specific details for flyers, brochures, posters, digital content , and other graphic materials.  

Work in collaboration with other teams within the communications department to ensure consistency with branding messages and the Mayor’s initiatives.  

Serves on various community committees and internal committees when the City is hosting an event.  

Writing assignments include: talking points, articles, marketing pieces, website, and TV shows produced within the department.  

Assist Event and Communications Supervisor with committee meetings, minutes, mailings and other administrative work.  

Performs other related duties as assigned.


KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of public relations, event coordination and communication practices. 
 
Knowledge of deadlines and operations needed to manage events of all sizes and communicate effectively with the public.  

Knowledge of vendor negotiation practices, contract management, and venue procurement procedures. 

Knowledge of the principles, theories, philosophy and techniques of marketing, promoting and advertising programs, events and facilities.  

Knowledge of fiscal management, line-item budgeting, and financial tracking principles necessary for managing event expenditures. 

Knowledge of local permit regulations, safety ordinances and accessibility compliance guidelines. 

Knowledge of community resources.  
Knowledge of social agencies that offer volunteer services 

Skills proficient in Microsoft applications. Ability to communicate effectively in person and over the phone orally and in writing.  

Ability to establish and maintain effective working relationships with supervisors, subordinates, peers, vendors and community partners and committees.  

Ability to maintain and develop positive working relationships with internal and external audiences with coordinating various event related projects.