Job Title

Job Family

Job Code

Job Exempt

Accounts Payable Manager

Non_Bargaining

APM01

Pay Grade

Pay Rate Type

Minimum

Midpoint

Maximum

NB114

Salary

$37.88

$48.30

$58.72

Job Description

Performs responsible professional accounting and bookkeeping work with first-line supervisory responsibilities. Is responsible for supervising the processing of accounts payable transactions, preparation of payrolls and insurance from paychecks, and/or the collection and processing of monies received from all sources. Work is performed under general supervision. Work is reviewed while in progress and upon completion through conferences, reports submitted, and periodic audits.

Minimum Qualifications:

Bachelor’s Degree in Accounting, Finance, Business or Public Administration, or related field and four (4) years responsible accounting/bookkeeping and payroll experience, to include supervisory and/or lead worker experience; or an equivalent combination of education, training, and experience. Must pass background check which includes polygraph. Ability to operate personal computers with specific knowledge of Kronos, Microsoft Excel, and HRIS/payroll systems highly desired.

Responsibilities

EXAMPLES OF WORK PERFORMED:

Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.

Assigns and reviews the work of several clerical and paraprofessional employees that perform various accounting and record keeping tasks (i.e. payroll, accounts payable, accounts receivable, and revenue collection).

Supervises accounts payable operations; reviews reports/transaction registers; and audits logs to ensure timely and accurate processing of invoices and expenses.

Researches computerized and manual files to resolve accounting problems/discrepancies; consults with vendors or City personnel to obtain required information/documentation; and reconciles accounts.

Trains assigned employees in proper work procedures and participates in personnel actions such as selection, discipline, and performance appraisal.

Studies and determines work procedures to expedite work flow and improve efficiency; maintains records of time and section activities.

Prepares, processes, and yearly submits 1099 Misc/NEC File to the IRS; manages and maintains yearly updates to the IRS forms and processes in Workday and the IRS website; and uploads the 1099 file into the IRS portal.

Reviews the Unclaimed Property file before annually submitting to the State of Florida

Manages the AP reports and processes for the year-end roll forward information; reconciles RNV report; approves or cancels supplier invoices tied to POs; and approves ad hoc payments in process before the roll forward can start.

Reviews and approves monthly allocation payment statements.

Uploads and manages the Bank of America monthly links from Image for lockbox images and accounts payable/payroll cashed checks; reviews cashed checks on the Bank of America Image onsite portal; and reviews the Epayable file in JP Morgan portal.

Conducts bi-annual testing for Workday

Reviews GSA travel rate table yearly to determine if there will be a change to the travel per diem rate table for breakfast, lunch, and dinner; reviews the yearly mileage rate for changes in IRS amount; and reviews the yearly Late Fee Report that is submitted to City Council.

Creates a monthly Card Integrity Reports and submits to the managing third party vendors external portal; also creates Data Audit Supplier Report and Supplier Invoice Counts Report.

Monitors and maintains the City's bank accounts for positive pay, ACH returns, and Epayable; manages the Strengthen Orlando Pos Pay Checks in the Bank of America portal.

Performs other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of the principles and practices of bookkeeping and accounting and ability to apply this knowledge to work situations.

Knowledge of office practices and procedures.

Knowledge of the laws, rules, and regulations controlling budgetary, fiscal record keeping, and other procedures.

Knowledge of modern electronic data processing practices and equipment.

Knowledge of the laws, ordinances, rules and regulations relating to the production of various payrolls and pension benefits.

Skilled in operating office machines including calculators.

Ability to keep records, assemble and organize data, and prepare complete and accurate accounting reports and statements.

Ability to express oneself clearly and concisely, both orally and in writing.

Ability to establish and maintain effective working relationships with other employees and the general public.

Ability to effectively plan, assign, monitor, and review the work of assigned employees, to maintain harmony among them, and to evaluate their performance.

Ability to perform complex accounting work; to obtain and consolidate data; and to prepare and effectively present reports, both orally and in writing.

Ability to analyze office operations and to recommend innovative methods, procedures, policies, and equipment to improve efficiency.

ADDITIONAL QUALIFICATIONS FOR PROMOTION: N/A.