Job Title

Job Family

Job Code

Job Exempt

Fiscal Coordinator - Police

Seiu_White_Collar

AMF93

Pay Grade

Pay Rate Type

Minimum

Midpoint

Maximum

S13

Hourly

$26.63

$33.96

$41.28

Job Description

Performs professional accounting work organizing, maintaining, reviewing, recording, and interpreting financial records, preparing reports, and providing fiscal management services for Orlando Police Department. Assists the OPD Fiscal Manager in the development and submission of the annual budget; the preparation of periodic grants reports; and the organization, maintenance, review, and interpretation of fiscal records. Processes accounts payable invoices, and accounts receivable billings. Monitors and ensures compliance with requirements of relevant statutes and bargaining-unit agreements including time, budgets, and required reporting. Work is performed under the general supervision of the OPD Fiscal Manager and is reviewed through conferences, reports submitted, periodic audits, and discussions.

Minimum Qualifications:

Bachelor's Degree in Business or Public Administration, Accounting, Finance, or related field and two (2) years experience in a responsible fiscal function; or an equivalent combination of education, training, and experience. Public sector experience helpful. Experience with Microsoft Excel and Word required. Experience in financial application systems and fiscal administration of federal and state grants preferred. Must pass background check and polygraph examination.

Responsibilities

EXAMPLES OF WORK PERFORMED:

Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.

Communicates with City staff and other outside government agencies

Keeps accurate records and maintains electronic filing system

Performs highly responsible complex financial work related to federal and state grants and memorandums of understanding and agreements (MOU/A) with federal and state agencies

Processes accounting transactions, to include journal entries and customer invoices, related to grants and MOU/As

Prepares quarterly and monthly federal and state financial reports

Completes quarterly and monthly cash audits related to police investigative funds and property and evidence

Reconciles actual expenditures against accounting system related to grants and MOU/A reimbursements

Performs a variety of complex administrative tasks, which require independent judgment and action, including making administrative decisions in accordance with organizational policies and practices

Plans, develops and completes work assignments with minimum supervision

Plans work routine, determines priority of assignments and adjusts schedule as needed to accomplish objectives

Composes correspondence to reply, provide information, or route to appropriate person

Performs other related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of budget preparation and administration

Knowledge of accounting and generally accepted accounting principles

Knowledge of the City’s policies and procedures

Knowledge of the financial system and applying this knowledge as it relates to budget, accounts payable and payroll

Knowledge of laws, rules, and regulations controlling budgetary and fiscal record keeping

Skilled in the use of computers and their applications with an emphasis on software for calculating and generating financial, budget, and accounting reports

Skilled in problem-solving

Skilled in written/numerical data and making arithmetic calculations both manually and on the computer

Ability to perform complex accounting and financial work

Ability to research, organize and maintain financial data on the computer and to generate accurate financial and accounting reports

Ability to communicate and present ideas clearly and concisely, both orally and in writing

Ability to make decisions in accordance with rules, regulations, and established policies and procedures

Ability to develop and maintain work procedures

Ability to establish and maintain effective working relationships with City-wide personnel, and the public

Ability to plan, coordinate, schedule, and evaluate the work of subordinate employees

Ability to operate a personal computer for extended periods of time