Job Title

Job Family

Job Code

Job Exempt

Financial System Administrator

Non_Bargaining

AHM62

Pay Grade

Pay Rate Type

Minimum

Midpoint

Maximum

NB116

Salary

$41.45

$52.85

$64.25

Job Description

Provides system administration and support to the Office of Business and Financial Services Department and its internal customers and supervises assigned functions within the Department. This position is responsible for assessing the effectiveness of the periodic updates to financials and payroll Workday functionality; researching and testing new features and functions of those updates; and serving as the Office of Business and Financial Services Department point person for any new system implementations. This position also will ensure that the impact of changes within Human Capital Management (HCM) component of Workday is evaluated for any impact to payroll and financial functionality. Work is performed under the general direction of the Deputy Chief Financial Officer.

Minimum Qualifications:

Bachelor's Degree in Finance, Business Administration, Accounting, Computer Science, Information Systems, or related field, and a minimum of three (3) years of related work experience or at least five (5) years of functional experience working in payroll and accounting, preferably in government. Supervisory experience required. Or an equivalent combination of education, training, and experience. Workday Payroll and Financials or similar system experience a plus.

Responsibilities

EXAMPLES OF WORK PERFORMED:

Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.

Supports the strategic direction of the Office of Business and Financial Services department with respect to payroll and financial operations (accounts payable, revenue, financial reporting, procurement, budget, etc.).

Establishes and implements best practices and audit process controls.

Serves as the key financials contact for Workday updates as it relates to payroll and financial functionality.

Researches new Workday features and determine best practices for system maintenance and usage within payroll and financials.

Coordinates, tests, troubleshoots, and implements new payroll and financial system upgrades within Workday.

Uses system capabilities to determine and implement streamlined processes.

Creates ad hoc reports and validates new and existing reports to ensure financial accuracy.

Monitors the training of payroll and financial users on new processes and functionality of Workday, as needed.

Develops and maintains user defined reports.

Monitors finance and payroll integrations in production; troubleshoots issues; and coordinates with Information Technology (IT) and functional leads to resolve problems. Provides support to Information Technology on new integrations and integrations related reports. Creates new Enterprise Interface Builders (EIBs) in implementation tenants including security assignment and testing.

Grants access to securable items in Workday tenants; evaluates assignment of security groups in areas such as business processes, security policies including domains, and reports. Creates security groups not available in Workday. Assigns Workday Community sign-in credentials; reviews, monitors, and assigns users to the OKTA Chiclet for implementation tenants. Acts as one of the customer central administrators to create and maintain customer central users and their security as well as acts as one of the community training coordinators to maintain user accounts.

Provides backup support for the Workday Administrator on areas such as Name Support Contact (NSC): by researching issues; submitting new cases using Workday Community; and viewing, updating, and testing existing cases.

Manages NSCs read only contacts and training coordinator access.

Monitors and reviews Workday alerts and communicates to functional areas when applicable. Researches and reports emergency issues with Workday using severity 1 and severity 2 cases, even during off hours.

Performs other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of payroll and financial information systems.

Knowledge of and thorough understanding of payroll and financial functions, data, processes, and applicable regulations.

Knowledge of Office of Business and Financial Services policies, procedures, and programs.

Knowledge of accounting operations concepts, techniques, and operating principles.

Skilled in the use of computers and Microsoft business applications.

Skilled in conducting analysis.

Skilled in solving problems.

Skilled in evaluating and analyzing operations and procedures, including prioritizing, scheduling, and coordinating work projects.

Skilled in applying sound business judgment in decision-making.

Ability to gather, analyze, and interpret information; generate reports and proposals; collaborate with and advise management; and effectively respond to user requests.

Ability to supervise the work of others.

Ability to operate personal computers for extended periods of time.

Ability to establish and maintain effective working relationships with employees at all levels, vendors, and consultants.

Ability to collect, organize, and evaluate data and develop logical conclusions.

Ability to communicate effectively both orally and in writing.

Ability to work in a collaborative environment.

Ability to train others in the use of new systems.

ADDITIONAL QUALIFICATIONS FOR PROMOTION: N/A.