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Job Title
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Job Family
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Job Code
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Job Exempt
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Fiscal Coordinator
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Seiu_White_Collar
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AFM95
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N
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Pay Grade
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Pay Rate Type
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Minimum
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Midpoint
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Maximum
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S13
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Hourly
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$28.81
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$36.73
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$44.65
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JOB DESCRIPTION
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Performs professional accounting, technical, budget, and financial support related to the organizational effectiveness and efficiency for the City of Orlando’s Community Redevelopment Agency (CRA). Responsible for assisting in the coordination of budget analysis, budget preparation, financial analysis, and accounting activities. Assists in the development and submission of the annual budget; the preparation of monthly and quarterly reports; and the organization, maintenance, review, and interpretation of fiscal records. Work is performed under the supervision of the Fiscal Manager Division and reviewed through conferences, reports submitted, periodic audits, and discussions.
Minimum Qualifications: Bachelor's Degree in Business, Accounting, or related field and two (2) years experience in a professional office; or an equivalent combination of education, training, and experience. Experience with Windows programs Excel, and Word may be required depending on area of assignment. Valid Florida Driver's License may be required depending on area of assignment.
CRA:
Bachelor’s Degree in Business, Accounting, or related field, project leadership experience, and two (2) years of responsible experience in the area of assignment; or an equivalent combination of education, training, and experience. Supervisory experience may be required. Fire: Bachelor's Degree with major coursework in Accounting or Business, project leadership experience, and four (4) years of responsible experience in the area of assignment; or an equivalent combination of education, training, and experience. Supervisory experience may be required. Ability to operate personal computers with specific knowledge of Excel and Access highly desired. Police: Bachelor's Degree in Business or Public Administration, Accounting, Finance, or related field and two (2) years experience in a responsible fiscal function; or an equivalent combination of education, training, and experience. Public sector experience helpful. Experience with Microsoft Excel and Word required. Experience in financial application systems and fiscal administration of federal and state grants preferred. Must pass background check and polygraph examination. Leu Gardens: Bachelor’s Degree in Business or Public Administration, Accounting, Finance, or related field and two (2) years experience in a responsible fiscal function; or an equivalent combination of education, training, and experience. One (1) year of experience of which must have been in a progressively responsible supervisory capacity. Experience with Microsoft Excel and Word required. Valid Florida Driver's License required. Public sector experience helpful. Experience in financial application systems and fiscal administration of federal and state grants preferred. Permitting Services: Bachelor's Degree in Business, Accounting, or related field and two (2) years experience in a professional office; or an equivalent combination of education, training, and experience. Experience with Windows programs Excel and Word required. Experience with Access desired. Project Management: Bachelor’s Degree in Business, Accounting, or related field and two (2) years experience in a professional office, including experience with Microsoft Office, Workday, and KRONOS; or an equivalent combination of education, training, and experience. Transportation: Bachelor's Degree in Business, Accounting, or related field and two (2) years experience in a professional office; or an equivalent combination of education, training, and experience. Experience with Windows programs Excel, and Word required. Experience with Access desired.
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RESPONSIBILITIES
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EXAMPLES OF WORK PERFORMED:
Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.
Analyzes budget requests submitted by Program Managers and prepares various budget and financial reports, approves payroll.
Responsible for the accounts payable function of the department. Inputs finalized budget request per program into the financial software system.
Prepares the appropriate Budget Transfer requests including its Fiscal Impact Statement for approval by the Budget Review Committee (BRC) and City Council.
Evaluates current financial and management reporting systems and recommend, develop and implement new practices, procedures, and systems to improve operating efficiency and internal controls; formulate and administer the City’s overall accounting and financial policies.
Develops, recommends, and implements accounting and financial reporting process and policy changes.
Performs other related duties as assigned.
Fire:
EXAMPLES OF WORK PERFORMED:
Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.
Analyzes Fire Department’s program budget requests submitted by Program Managers and prepares various budget and financial reports, approves payroll and supervises a permanent employee relating to payroll ensuring compliance with IAFF, Communications and SEIU labor contracts. Reconciles actual expenditures against financial system relating to grants and FEMA reimbursements.
Also responsible for the accounts payable function of the department. Inputs finalized budget request per program into the financial software system. Prepares the Appropriate Budget Transfer requests including its Fiscal Impact Statement for approval by the Budget Review Committee (BRC) and City Council.
Evaluates current financial and management reporting systems and recommend, develop and implement new practices, procedures, and systems to improve operating efficiency and internal controls; formulate and administer the City’s overall accounting and financial policies.
Develops, recommends, and implements accounting and financial reporting process and policy changes. Performs other related duties as assigned.
Police: EXAMPLES OF WORK PERFORMED:
Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.
Communicates with City staff and other outside government agencies
Keeps accurate records and maintains electronic filing system
Performs highly responsible complex financial work related to federal and state grants and memorandums of understanding and agreements (MOU/A) with federal and state agencies
Processes accounting transactions, to include journal entries and customer invoices, related to grants and MOU/As
Prepares quarterly and monthly federal and state financial reports
Completes quarterly and monthly cash audits related to police investigative funds and property and evidence
Reconciles actual expenditures against accounting system related to grants and MOU/A reimbursements
Performs a variety of complex administrative tasks, which require independent judgment and action, including making administrative decisions in accordance with organizational policies and practices
Plans, develops and completes work assignments with minimum supervision
Plans work routine, determines priority of assignments and adjusts schedule as needed to accomplish objectives
Composes correspondence to reply, provide information, or route to appropriate person
Performs other related duties as assigned.
Leu Gardens:
EXAMPLES OF WORK PERFORMED:
Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by
this job class. The omission of specific statements does not preclude management from assigning specific duties not
listed if such duties are a logical assignment to the position.
Performs a full range of accounting and budgeting functions for Leu Gardens.
Prepares annual budget.
Forecast fiscal requirement.
Acts as city liaison with outside accounting firm that manages Friends of Leu Gardens Inc 501(c)(3) finances, coordinating payments, reimbursements, and various reporting.
Assists Venues Fiscal manager with grant reporting and ensuring compliance with award specifications.
Reviews and processes for payment of all invoices for services/material purchases.
Monitors expenditures.
Supervises, schedules, assigns, and evaluates the work of subordinate seasonal staff.
Supervises gift shop sales operation and maintains inventory control.
Monitors and ensures compliance with requirements of relevant statutes and bargaining-unit agreements including time, budgets, and required reporting.
Creates and generates reports.
Performs other duties as assigned.
Permitting Services:
EXAMPLES OF WORK PERFORMED:
Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.
Communicates with City staff, consultants, vendors, and other government agencies.
Keeps accurate records and maintains filing systems.
Prepares miscellaneous reports for other City Departments.
Coordinates annual budget process for the Division.
Performs highly responsible complex financial work for Building Code fund.
Performs a variety of complex administrative tasks, which require independent judgment and action, including making administrative decisions in accordance with organizational policies and practices.
Performs tasks that require familiarity with the terminology used in the assigned area in addition to extensive knowledge of the programs, policies, and procedures of the assigned area as well as general knowledge of other City programs and procedures.
Plans, develops and completes work assignments with minimum supervision.
Provides direction, trains, oversees, and assigns work to subordinate employees.
Conducts performance reviews, administers disciplinary procedures and participates in the hiring of subordinate employees.
Plans work routine, determines priority of assignments and adjusts schedule as needed to accomplish objectives.
Monitors and coordinates progress of various assignments in order to facilitate accomplishment of objectives.
Collects, selects, and organizes data from various sources and prepares periodic or special reports; computes totals and/or verifies figures as needed.
Composes correspondence to reply, provide information, or route to appropriate person.
Approves and signs requisitions, vouchers, and other office documents for supervisor.
Performs other related duties as assigned.
Project Management: EXAMPLES OF WORK PERFORMED:
Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.
Communicates with City staff, consultants, vendors, and other government agencies.
Keeps accurate records and maintains filing systems.
Prepares miscellaneous reports for other City Departments.
Coordinates annual budget process for the Division.
Performs highly responsible complex financial work.
Performs a variety of complex administrative tasks, which require independent judgment and action; including making administrative decisions in accordance with organizational policies and practices.
Performs tasks that require familiarity with the terminology used in the assigned area; in addition to extensive knowledge of the programs, policies, and procedures of the assigned area as well as general knowledge of other City programs and procedures.
Plans, develops and completes work assignments with minimum supervision.
Plans work routine, determines priority of assignments and adjusts schedule as needed to accomplish objectives.
Monitors and coordinates progress of various assignments in order to facilitate accomplishment of objectives.
Assists in the development and monitoring of annual budgets and capital improvement projects (CIP).
Collects, selects, and organizes data from various sources and prepares periodic or special reports; computes totals and/or verifies figures as needed.
Composes correspondence to reply, provide information, or route to appropriate person.
Approves and signs requisitions, vouchers, and other office documents for supervisor.
Performs other related duties as assigned.
Transportation: EXAMPLES OF WORK PERFORMED:
Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.
Communicates with City staff, consultants, vendors, and other government agencies.
Keeps accurate records and maintains filing systems.
Prepares miscellaneous reports for other City Departments.
Coordinates annual budget process for the Division.
Performs highly responsible complex financial work for three Transportation Engineering programs (i.e. Division Administration, Capital Improvement, Neighborhood Traffic Management).
Performs a variety of complex administrative tasks, which require independent judgment and action, including making administrative decisions in accordance with organizational policies and practices.
Performs tasks that require familiarity with the terminology used in the assigned area in addition to extensive knowledge of the programs, policies, and procedures of the assigned area as well as general knowledge of other City programs and procedures.
Plans, develops and completes work assignments with minimum supervision.
Plans work routine, determines priority of assignments and adjusts schedule as needed to accomplish objectives.
Monitors and coordinates progress of various assignments in order to facilitate accomplishment of objectives.
Assists in development and monitoring of annual budgets and capital improvement projects (CIP).
Collects, selects, and organizes data from various sources and prepares periodic or special reports; computes totals and/or verifies figures as needed.
Composes correspondence to reply, provide information, or route to appropriate person.
Approves and signs requisitions, vouchers, and other office documents for supervisor.
Performs other related duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of the modern principles, practices and methods of accounting and the ability to apply this knowledge to various work situations.
Extensive knowledge of budget preparation and administration.
Knowledge of the financial system and applying this knowledge as it relates to budget, accounts payable and payroll.
Knowledge of the laws, rules and regulations controlling budgetary and fiscal record keeping.
Excellent knowledge of the city' and Department policies and procedures and applying this knowledge to the daily financial operation of the department including risk management issues.
Knowledge of the operation of standard office machines including calculators;
Knowledge of computers and their applications with specific emphasis on the use of software for generating financial, budget, and accounting reports.
Ability to perform work involving written/numerical data and to make arithmetic calculations both manually and on the computer
Ability to research, organize and maintain financial data and to generate accurate financial and accounting reports.
Ability to develop work procedures
Ability to make decisions in accordance with rules, regulations, and established policies and procedures
Ability to establish and maintain effective working relationships with City-wide personnel, and the general public
Ability to plan and coordinate the work of subordinates
Ability to communicate clearly and concisely, both orally and in writing
Ability to operate a personal computer for extended periods of time
Fire:KNOWLEDGE, SKILLS AND ABILITIES:
Extensive knowledge of budget preparation and administration.
Excellent knowledge of the city' and Fire Department policies and procedures and applying this knowledge to the daily financial operation of the department including risk management issues.
Thorough knowledge of the IAFF, Communications and SEIU contracts and applying this knowledge as it relates to payroll.
Excellent knowledge of the financial system and applying this knowledge as it relates to budget, accounts payable and payroll.
Ability to develop work procedures;
Ability to maintain records and to prepare reports of tabulations for such records;
Ability to make decisions in accordance with rules, regulations, and established policies and procedures;
Ability to provide information correctly and concisely both orally and in writing;
Ability to establish and maintain effective working relationships with City-wide personnel, and the general public;
Knowledge of the operation of standard office machines including calculators;
Knowledge of the modern principles, practices and methods of accounting and the ability to apply this knowledge to various work situations.
Knowledge of the laws, rules and regulations controlling budgetary and fiscal record keeping.
Knowledge of computers and their applications with specific emphasis on the use of Access, JDE, AS400/OMIS and software for generating financial, budget, and accounting reports;
Ability to perform work involving written/numerical data and to make arithmetic calculations both manually and on the computer;
Ability to plan and coordinate the work of subordinates;
Ability to operate a personal computer for extended periods of time; Ability to research, organize and maintain financial data on the computer and to generate accurate financial and accounting reports for the City;
Ability to perform complex accounting and financial work, obtain and consolidate data, and prepare and effectively present reports to the City, both orally and in writing;
Ability to communicate clearly and concisely, both orally and in writing;
Police:KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of budget preparation and administration
Knowledge of accounting and generally accepted accounting principles
Knowledge of the City’s policies and procedures
Knowledge of the financial system and applying this knowledge as it relates to budget, accounts payable and payroll
Knowledge of laws, rules, and regulations controlling budgetary and fiscal record keeping
Skilled in the use of computers and their applications with an emphasis on software for calculating and generating financial, budget, and accounting reports
Skilled in problem-solving
Skilled in written/numerical data and making arithmetic calculations both manually and on the computer
Ability to perform complex accounting and financial work
Ability to research, organize and maintain financial data on the computer and to generate accurate financial and accounting reports
Ability to communicate and present ideas clearly and concisely, both orally and in writing
Ability to make decisions in accordance with rules, regulations, and established policies and procedures
Ability to develop and maintain work procedures
Ability to establish and maintain effective working relationships with City-wide personnel, and the public
Ability to plan, coordinate, schedule, and evaluate the work of subordinate employees
Ability to operate a personal computer for extended periods of time
Leu Gardens:NOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of budget preparation and administration.
Knowledge of accounting and generally accepted accounting principles.
Knowledge of the City’s policies and procedures.
Knowledge of the financial system and applying this knowledge as it relates to budget, accounts payable, and payroll.
Knowledge of laws, rules, and regulations controlling budgetary and fiscal record keeping.
Skilled in the use of computers and their applications with an emphasis on software for calculating and generating financial,
budget, and accounting reports.
Skilled in problem-solving.
Skilled in written/numerical data and making arithmetic calculations both manually and on the computer.
Ability to perform complex accounting and financial work.
Ability to research, organize and maintain financial data on the computer and to generate accurate financial and accounting
reports.
Ability to communicate and present ideas clearly and concisely, both orally and in writing.
Ability to make decisions following rules, regulations, and established policies and procedures.
Ability to develop and maintain work procedures.
Ability to establish and maintain effective working relationships with City-wide personnel, and the public.
Ability to plan, coordinate, schedule, and evaluate the work of subordinate employees.
Ability to operate a personal computer for extended periods.
Permitting Services:KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of business English, composition, modern office practices, procedures and equipment.
Knowledge of organizational operations and procedures.
Knowledge of computer applications and various spreadsheet packages.
Ability to effectively communicate with employees, officials, and the public, orally and in writing.
Ability to work independently on complex and confidential tasks and to make decisions based on policies, procedures, and regulations.
Ability to operate a personal computer and related equipment for extended periods of time.
Ability to concentrate and pay considerable attention to detail.
Project Management: KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of business English, composition, modern office practices, procedures and equipment.
Knowledge of organizational operations and procedures.
Knowledge of computer applications and various spreadsheet packages.
Ability to effectively communicate with employees, officials, and the public, orally and in writing.
Ability to work independently on complex and confidential tasks and to make decisions based on policies, procedures, and regulations.
Ability to operate a personal computer and related equipment for extended periods of time.
Ability to concentrate and pay considerable attention to detail.
Transportation: KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of business English, composition, modern office practices, procedures and equipment. Knowledge of organizational operations and procedures.
Knowledge of computer applications and various spreadsheet packages.
Ability to effectively communicate with employees, officials, and the public, orally and in writing.
Ability to work independently on complex and confidential tasks and to make decisions based on policies, procedures, and regulations.
Ability to operate a personal computer and related equipment for extended periods of time. Ability to concentrate and pay considerable attention to detail.
Knowledge of business English, composition, modern office practices, procedures and equipment. Knowledge of organizational operations and procedures.
Knowledge of computer applications and various spreadsheet packages.
Ability to effectively communicate with employees, officials, and the public, orally and in writing.
Ability to operate a personal computer and related equipment for extended periods of time. Ability to concentrate and pay considera
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