Job Title

Job Family

Job Code

Job Exempt

Payroll Coordinator - C

Non_Bargaining

AFM38

Pay Grade

Pay Rate Type

Minimum

Midpoint

Maximum

C14

Hourly

$25.21

$32.15

$39.09

Job Description

PAYROLL PROCESS: Performs paraprofessional and lead work related to payroll calculations and fiscal functions. Processes bi-weekly payroll and off-cycle payroll. Provides employee, supervisor, and vendor assistance with payroll-related functions and procedures. Work is performed under the supervision of the Payroll Manager.

PAYROLL SYSTEMS: Performs responsible research, testing, and implementation of all additions and changes to the time, attendance, and payroll modules. The incumbent in this position functions with considerable independence. General direction is received from the Payroll Manager.

Minimum Qualifications:

Associate's Degree with major coursework in Accounting, Business, or related field plus five (5) years experience processing in-house payroll, including experience using Microsoft Office (Excel, Word) and Adobe; or an equivalent combination of education, training, and experience. Must pass police background investigation which includes polygraph. Must be able to operate personal computers. Supervisory or lead worker experience desired. Specific knowledge in Workday and Kronos desired. Advanced Microsoft Excel experience preferred.

Responsibilities

EXAMPLES OF WORK PERFORMED:

Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.

(Payroll Process)
Monitors and maintains activity in the Time and Attendance System; ensure supervisors approve bi-weekly time sheets, reviews time sheet entries for time adjustments, answers employees and supervisor questions, transfers hours into Payroll System.

Reviews and processes bi-weekly payroll in Payroll System; including, but not limited to, terminations, retirements, re-classifications, and promotions, demotions, for approval and final determination.

Processes off-cycle payrolls and demand checks as necessary.

Works in a team environment coordinating with other team members in the processing of payroll.

Tracks and reviews employee benefit changes, deductions/garnishments, paid and not paid leave request, etc.

Performs related administrative tasks; creates and updates forms as needed; conducts cross-training in other fiscal functions; provides information and assistance regarding accounting and payroll-related issues to employees, customers and the public; researches problems and initiates problem resolution; conducts research for special projects.

Deals effectively with stress and time pressures as requirement.

Participates in year-end processing and reconciliation of W2’s and 1099R’s.

Provides training for end users for the Time and Attendance System and Payroll System

Performs audits of data prior to payroll completion and follow all established controls.

Assist Payroll Manager with payroll audits prepares reporting to tracks errors.

Researches troubleshoot and test the Payroll System problems and upgrades related to payroll processes and procedures.

Performs other duties as assigned

(Payroll Systems)
Reviews policies, regulations, and laws which govern payroll to ensure compliance for all system additions and updates

Creates specifications detailing the requirements of all system additions and updates, including all reporting requirements for balancing the payroll and for reporting to vendors

Responsible for monitoring and maintaining the Time and attendance and Payroll System

Works toward the improvement and development of overall Time and Attendance and Payroll System implementation procedures by recommending and implementing improvements when needed

Develops, executes and manages a project plan based on the needs assessed for the City

Assists IT and Workday staff with interpretations of payroll issues for programming purposes

Conducts comprehensive troubleshoot and testing of all system additions and updates

Ensures that all software errors and hardware malfunctions are investigated and reported to the IT staff, and that all corrective action is completed and tested in a timely manner. Conducts training for Payroll Department staff and City staff of all system additions and updates

Prepares user guides/documentation outlining system additions and updates. Conducts and attends meetings related to payroll system additions and updates. Ensures compliance with city policies and procedures, union contracts and state and federal regulations

Serves as backup to other payroll team positions

Performs other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of the principles and practices of bookkeeping and accounting.

Knowledge of office practices and procedures.

Knowledge of computer applications and various spreadsheet packages.

Skilled in the operation of personal computers, office machines and calculators.

Ability to keep records, assemble and organize data and prepare complete and accurate accounting reports.

Ability to effectively plan and organize areas of responsibilities.

Ability to compile data and prepare statistical reports.

Ability to conduct research, analyze, and interpret data to make valid conclusions and recommendations.

Ability to read, comprehend and enforce Policies and Procedures.

Ability to express ideas clearly and concisely, orally and in writing.

Ability to develop training programs.

Ability to establish and maintain effective working relationships with other employees and the general public.

Ability to deal effectively with stress and time pressures.