Job Title

Job Family

Job Code

Job Exempt

Procurement Card Coordinator

Seiu_White_Collar

AFM36

Pay Grade

Pay Rate Type

Minimum

Midpoint

Maximum

S15

Hourly

$23.88

$30.45

$37.02

Job Description

Coordinates, implements, and oversees the Procurement Card program and Unclaimed Property reconciliation for the Accounting and Control section of the Finance Department. Collects, audits, and analyzes Procurement Card statements. Reviews and determines if the Procurement Card Policy has been violated. Issues delinquent and violation letters. Develops and conducts in-house training for cardholders. Investigates and resolves issues on Unclaimed Property to determine if payment is due to the vendor, to the State, or needs to be voided. Prepares and implements rules and procedures for each area of responsibility under the general supervision of the Accounting Section Manager, in accordance with established departmental policies and procedures. Must exercise initiative and independent judgment to properly react and respond appropriately to the constant demands of the job. Work is reviewed while in progress and upon completion through direct observation, review of logs, and meetings with the Manager to ensure compliance with policy, procedures, and established standards.

Minimum Qualifications:

Associate's Degree in Accounting, Bookkeeping, or related field and four (4) years responsible accounting/bookkeeping experience, to include experience with Windows programs Excel and Word; or an equivalent combination of education, training, and experience. Must pass police background investigation which includes polygraph. Microsoft Access experience desired.

Responsibilities

EXAMPLES OF WORK PERFORMED:

Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.

Enters, retrieves, and maintains data in financial software.

Reviews data using current financial software.

Reviews appropriate reports for monthly audits.

Advises Cardholders on how to resolve problems on their submitted statement.

Develops and updates forms for each assignment.

Develops and conducts training for cardholders in the use of the Procurement Card.

Maintains positive working relationships with City employees and outside customers.

Compiles reports from the financial and banking software to provide information to management.

Works with Orlando Utilities, cell phone provider, copier equipment provider and city mail room to make sure charges to the City are allocated on a timely manner.

Maintains various files and logs to document information pertaining to violations.

Prepares written summaries of critical situations to alert appropriate personnel; completes records.

Assist in special projects when requested.

Processes monthly letter for uncashed checks.

Files unclaimed property to the State Annually.

Performs petty cash/change fund audits.

Reconciles petty cash/change funds.

Creates journal entries as needed.

Performs other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of the principles and practices of bookkeeping and accounting.

Knowledge of office practices and procedures.

Knowledge of computer applications and various spreadsheet packages.

Skilled in the operation of personal computers, office machines and calculators.

Ability to keep records, assemble and organize data and prepare complete and accurate accounting reports.

Ability to effectively plan and organize areas of responsibilities.

Ability to compile data and prepare statistical reports.

Ability to conduct research, analyze, and interpret data to make valid conclusions and recommendations.

Ability to read, comprehend and enforce Policies and Procedures.

Ability to express ideas clearly and concisely, orally and in writing.

Ability to develop training programs.

Ability to establish and maintain effective working relationships with other employees and the general public.