Job Title

Job Family

Job Code

Job Exempt

Accounting Operations Manager

Non_Bargaining

AFM27

Pay Grade

Pay Rate Type

Minimum

Midpoint

Maximum

NB116

Salary

$41.45

$52.85

$64.25

Job Description

Performs responsible professional accounting work in the supervision and management of the City's accounts payable, accounts receivable, and centralized payroll systems. Duties involve scheduling, coordinating, and reviewing the work of assigned personnel; establishing, revising, and maintaining record keeping systems; and preparing and/or reviewing various reports. Work is performed under the general supervision of the Assistant Comptroller receiving advice and instruction on matters involving departure from established policies. Performance is reviewed through conferences, audits, reports submitted, and results obtained.

Minimum Qualifications:

Bachelor's Degree in Public or Business Administration, Management, Accounting, or related field plus at least four (4) years responsible experience in accounting operations, two (2) years of which must have been in a managerial capacity (preferably with a large government or large industry in a highly computerized environment); or an equivalent combination of education, training, and experience. CPA license preferred.

Responsibilities

EXAMPLES OF WORK PERFORMED:

Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.

Participates in the development and/or revision of accounting procedures and systems to meet management needs, state requirements and federal regulations relating to payroll and accounts receivable/payable.

Coordinates all accounting operations and supervises the work of supervisory, paraprofessional, and clerical employees engaged in monitoring, reviewing, editing, filing, verifying, distributing, and recycling of accounting transactions to ensure accurate and timely processing.

Performs daily, weekly, and monthly reviews of reports, transaction registers, and audit logs to ensure work schedules/projects proceed on schedule and makes necessary adjustments as warranted.

Participates in the selection, transfer, promotion, discipline, and/or termination of assigned employees. Ensures, through assigned supervisors, that employees are trained in proper work methods and procedures.

Oversees the processing of special check requests, tax levies, and garnishments to payroll to ensure compliance with established policies and statutory requirements.

Consults with managers, employees, and vendors to troubleshoot, research, and resolve issues/problems in area of responsibility.

Uploads fees from appropriate software; prepares documents; processes payment transactions; and maintains strong internal controls for payment collections.

Compiles data within specific accounting area for preparation of financial reports and statements; assembles and compiles data used for preparing budgets; and prepares reports of personnel, material, and equipment expenses.

Functions as the liaison between the City and the bank; is responsible for opening/changing/closing bank accounts in accordance with City policies; functions as Primary Administrator for Banking Institutions on-line portal.

Is responsible for reviewing Workday bi-annual releases, determining which new features to implement, and ensuring testing is complete for all areas of responsibility; handles Workday system configuration changes/maintenance for areas of responsibility to ensure compliance with applicable City policies, collective bargaining contracts, and federal/state/local requirements.

Oversees the completion of the required Annual State Pension Reporting for the Police and Fire pension plans.

Has responsibility for the Pension Administration System configuration changes/maintenance related to the processing of pension payments.

Assists with the preparation of quarterly and annual tax returns and year end forms W-2, 1099-Misc, 1099-NEC, and 1099R; ensures timely filing.

Facilitates quarterly meetings with Fiscal Managers; facilitates annual finance disaster training.

In conjunction with the Benefits Manager, reviews/requests/approves changes/enhancements to the Pension Administration System.

Ensures that all ACH and check positive pay notifications from the bank are decisioned and approved by the banks established deadlines.

Performs other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of the laws, ordinances, rules, and regulations relating to the production and reporting of payroll earnings and exemptions.

Considerable knowledge of the principles and practices of bookkeeping and accounting operations relating to payroll, accounts payable, and accounts receivable functions.

Knowledge of modern practices, principles, and methods of accounting office management.

Knowledge of accepted principles of supervision and employee relations.

Knowledge of computer operation and its application to accounting operations.

Knowledge of data entry procedures and operations.

Ability to assign and review work of a large group of employees and provide proper instructions in a manner conducive to improved performance and high morale.

Ability to analyze and evaluate accounting procedures and plan, organize, recommend, and/or implement work flow procedures.

Ability to understand and implement oral and written instructions and gather information to make reports and keep records.

Ability to communicate effectively, both in writing and orally.

Ability to establish and maintain effective working relationships with accounting personnel, other City employees, and representatives from outside firms.

Ability to analyze complex accounting reports and statements.

ADDITIONAL QUALIFICATIONS FOR PROMOTION: N/A.