Job Title

Job Family

Job Code

Job Exempt

Assistant Controller

Non_Bargaining

AFA11

Pay Grade

Pay Rate Type

Minimum

Midpoint

Maximum

NB117

Salary

$43.40

$56.28

$69.15

Job Description

Performs management work directing the Financial Reporting and Grants Management staff within the Accounting and Control Division of the Office of Business and Financial Services; serves as the FEMA Fiscal Coordinator for all disaster events, ensuring that all eligible costs are accurately tracked and submitted for reimbursement; and serves as Project Manager for the City’s annual indirect cost allocation plans. Work is performed under the direction of the Controller and performance is reviewed through periodic audits, conferences, observations, and analysis of results, reports, and recommendations.

Minimum Qualifications:

Bachelor's degree in accounting or a closely related field plus five (5) years of accounting and financial reporting or auditing experience, three (3) years of which must have been in a government entity, two (2) years of which must have been in a supervisory capacity; or an equivalent combination of education, training, and experience. Active CPA license required within one year of employment.

Responsibilities

EXAMPLES OF WORK PERFORMED:

Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.

Plans, organizes, and directs the work of professional and technical employees engaged in recording and reporting financial data, grant oversight, compliance, and monitoring.

Ensures that the financial reporting staff effectively: monitors and analyzes revenues, expenditures, bond covenants, fund balances, and related financial data for all City funds (e.g. General Fund, special revenue, enterprise, internal service, pension); ensures compliance with bond agreements, sufficiency and propriety of funding, and applicable laws.

Coordinates the work of the City’s external auditor; oversees the preparation of the City’s Comprehensive Annual Financial Report and other regulatory required financial reports.

Oversees the City’s grant-seeking process, ensuring compliance with City policies and procedures.

Ensures that the Grants Management staff effectively monitors and tracks all grant activity; conducts periodic mini-audits to ensure compliance with City policies and the grant agreement; and accurately prepares the annual Schedule of Federal Awards and State Financial Assistance.

Serves as the City’s FEMA Fiscal Coordinator; directs and coordinates all FEMA cost reimbursement efforts resulting from a declared disaster; and maintains sufficient expertise to ensure all eligible costs can be adequately recovered.

Coordinates and directs the development, completion, and application of the City’s annual indirect cost allocation plans.

Assists the Controller in the implementation of new accounting pronouncements, standards, and changes in other legal and regulatory requirements that affect financial reporting and grants management.

Ensures departmental compliance with City accounting policies and procedures.

Evaluates and recommends policies, methods, procedures, and process improvements related to the accounting function and internal controls.

Evaluates and investigates automating processes to gain work efficiencies.

Provides technical assistance and training to other City departments regarding fiscal matters, reporting requirements, accounting policies and procedures, and FEMA’s Disaster Recovery fiscal requirements.

Assists with the administration and maintenance of Workday financials for accounting and grant management including: implementation of new features and enhancements; troubleshooting system issues; maintaining financial security roles; providing training to Citywide personnel; and maintaining accounting and work tag structures.

Oversees the calculation and coordination of annual billing for the City's Community Redevelopment Agency tax incremental funding revenue per Florida Statute 163.340.

Oversees the bank reconciliation process for all City bank accounts.

Manages projects as set forth by the Chief Financial Officer or the Controller.

May work with the Financial Reporting Manager to review accountants’ work in meeting monthly, quarterly, and annual deadlines.

Performs other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of governmental Generally Accepted Accounting Principles.

Knowledge of laws, rules, and regulations applicable to municipal governmental accounting, debt issuance, pensions, and budgeting.

Knowledge of existing GASB pronouncements and experience implementing new GASB pronouncements on a proactive basis.

Knowledge of the FEMA/Public Assistance grant program and the eligibility requirements supported by actual experience seeking cost reimbursement and completing project worksheets.

Knowledge and experience dealing with indirect cost allocation plans.

Knowledge of effective cash management, payroll practices, revenue collection methods, and disbursement processes.

Knowledge of and working experience with accounting/general ledger software programs.

Knowledge of OMB Circular A-133 and A-102.

Skilled in the use of a personal computer and the creation and manipulation of spreadsheet software.

Ability to communicate effectively, both orally and in writing.

Ability to evaluate financial data.

Ability to prioritize work under tight deadlines.

Ability to analyze and interpret financial records, identify trends and/or variances, and prepare accurate and complete statements, summaries, and reports for use by management or external parties.

Ability to lead, motivate, and challenge employees, ensuring the accurate and timely performance of assigned duties.

Ability to establish and maintain effective working relationships with City Officials, employees, and representatives of other outside agencies.

Ability to coordinate the work of external auditors.

Ability to prepare a governmental Comprehensive Annual Financial Report.

ADDITIONAL QUALIFICATIONS FOR PROMOTION: N/A.